TRAINEE(INTERN)

Job Purpose

Performs routine, administrative, and general office duties such as document processing, record keeping, and report compilation, requiring analysis and knowledge of procedures.The role may also provide secretarial services to one or more individuals.

Job Description

• Prepares different reports related to the work processed, drawing data from a variety of identified sources within and outside of the department

• Prepares special reports and analyses within prescribed guidelines/ instructions

• Regularly contacts vendors, suppliers, or employees outside the immediate work.

• Assembles relevant data and compiles information as directed

• Organizes and maintains files of correspondence and records, following up on pending matters

• Receives and screens telephone calls, letters, and/or visitors, answering routine questions and providing information

• Schedules appointments and coordinates arrangements for meetings, conferences, travels and related issues

• Organizes and expedites flow of work through supervisor's office and initiates any follow-up action

You are meant for this job if:

• Secondary school /High school diploma (preferably with a secretarial experience)

• 1 year of administrative experience

• Good practice of English

Skills