Project Administrator Intern

Overall Responsibility: Assists Project Managers, Project Controls Specialists and Project Coordinators with administrative functions for all active projects and general office support.

Essential Functions: 

1. Technical Support: Deliver high-level administrative assistance to project managers and teams, ensuring seamless day-to-day operations.
2. Project Documentation Management: Oversee and maintain project records using the Newforma platform; support the archiving and organization of closed projects to ensure efficient data retrieval and compliance.
3. Project Coordination: Assist in the planning, coordination, and tracking of project tasks and milestones; uphold the accuracy of project schedules and related documentation.
4. Reporting and Analysis: Partner with the Project Control Specialist to develop and distribute timely, detailed project status reports that support informed decision-making.
5. Document Management: Prepare, proofread, format, and update a wide range of project documents to maintain clarity, consistency, and professional standards.

Secondary Functions:

1. Duties as assigned by the Office Director, Project Managers, Discipline Leads and Project Controls Specialist and Project Controls Manager
2. Day-to-day tasks.

Qualifications

Needed Skills:

1. Proficient in Microsoft Office Suite/Office 365 and have demonstrated the ability to learn different applications appropriate to responsibilities.
2. Ability to maintain confidentiality.
3. Excellent communication skills, particularly phone skills, written and spoken English.
4. Ability to initiate communications to all levels of audience with emphasis on the ability to listen and understand team members as it relates to elements of project performance and status.
5. Ability to work as a team member and to collaborate across all levels in the organization.
6. Demonstrate ability to use time management techniques.
7. Ability to fully understand and perform specific tasks as defined by the Project Management Office, Director of Project Management, Project Managers and/or the PMO Team Leaders.
8. Ability to create and maintain professional working relationships with colleagues, vendors, and visitors.
9. Willing and able to travel to other office sites when needed.
10. Hold a legal right to work in the US.

Education/Experience Minimum:

• Background in A/E or construction field preferred or pursuing a related field of study
• Administrative work experience preferred.

ABOUT THE ORGANIZATION: ARORA ENGINEERS, LLC. (ARORA) - Arora provides clients in the aviation, transportation, education, government, and commercial/institutional sectors with engineering services for intelligent infrastructure solutions. Through smart design, construction management, and facilities maintenance management, we rethink industry needs to help keep clients on the cutting edge and add value to a project. Arora is a growing firm that welcomes individuals with a thirst for knowledge and the energy to tackle projects that help take the infrastructure of our world to the next level.

DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this position.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against, on the basis of these factors or of disability.