Pre-Arrival Concierge Assistant (H/F/X) - Internship - Athens (Greece)

Founded in 2014, Le Collectionist is the European leader in tailor-made luxury travel, bringing together spectacular homes with exceptional services and experiences, creating unforgettable holiday experiences for groups and families who believe holidays should be unique, lively, and shared.

Our portfolio spans over 50 iconic destinations—from coastlines and countryside escapes to snow-covered peaks and vibrant city streets. Every home is handpicked for its character, beauty, story, then paired  with expertly selected services to create the perfect setting for every kind of gathering. It’s a different way to travel: smoother, more intimate, and above all, freeing.

With expert concierges supported by dedicated local teams, we take care of every detail — from thoughtful services for everyday comforts to fully bespoke, once-in-a-lifetime adventures rooted in local culture and tradition. Whether it’s arranging a private chef or nanny, securing a vintage car, or privatising a museum, we bring your holiday vision to life.

🌟 Your role 

As part of the Pre-arrival team, the Pre-arrival Concierge plays a key role in managing and supporting Le Collectionist's guests prior to their arrival. They will draw the best itineraries in order to ensure an unforgettable onsite experience.

In addition, with the support of the local team, he/she is responsible for sourcing, negotiating, and contracting the best suppliers that match Le Collectionist standards. 

🎯 Your missions 

1. Support in client management and assistance:

• Contribute to the organization of stays by providing support in coordinating services and experiences for our clients.

• Assist in preparing quotes and following up on them with the team.

• Help update client itineraries in our internal tools.

2. Development and expansion of the partner network:

• Research and identify new local partners to enrich our offering.

• Contribute to updating and producing catalogs showcasing our services and experiences.

• Collaborate with the marketing team to suggest updates to destination guides (new restaurants, activities, points of interest).

3. Administrative management and tools:

• Assist in updating partner information and pricing in internal tools.

• Support the team in creating and updating communication materials (catalogs, presentations).

• Participate in issuing quotes, invoices, and itineraries.

All our positions are open, with equal skills, to candidates requiring specific accommodations related to a disability.

• Education and Experience:

• Student in a business school, hospitality, tourism, or a program focused on project management or luxury 🎓.

• Previous experience in tourism, hospitality, or high-end services is a plus 🏖️.

• Skills and Qualities:

• Excellent organizational skills and attention to detail 📋.

• Ability to work as part of a team in a dynamic and demanding environment 🤝.

• Strong interpersonal skills and a genuine interest in client interaction 💬.

• Proficiency in French and English (spoken and written) 🇫🇷🇬🇧. A third language is a plus 🌎.

• Good command of computer tools (Office Suite, especially Excel) 💻.

Internship Periods

We are offering three internship positions with the following durations and start dates:

• 6-month internships starting on the 1/04/2026 until the 30/09/2026

Perks

🤑 900€ gross/month
✨ 1 day off per month of internship
🎂 1 day off for your birthday (excluding weekends and public holidays)
💻 A personal laptop
🎊 Year-round events (Christmas Party, Raclette Party, Summer Party…)

Recruitment process

1. HR Call
2. interview with Stergios, Destination Manager
3. Business Case presentation with Stergios and a Senior Client Experience Manager
4. Interview with Spiros (Regional Director)