Intern, Safety & Sustainability

ABOUT US

As Southeast Asia’s #1 integrated logistics provider, Teleport is all about making logistics fast, affordable and reliable. 

Our mission? To move things across Southeast Asia better than anyone else. We’re focused on making next-day delivery a reality for all.

#TeamTeleport is guided by our values: Move with urgency — because time is crucial; Aim to pioneer — constantly innovating to stay ahead; Do it with intent — delivering with purpose and precision; and Keep it real — maintaining authenticity and transparency in all we do. Learn more about Teleport here: https://www.teleport.it/ 

As a start up, you can expect your days to be pretty varied. Multitasking is normal, and sometimes, your skills or natural talents will be leveraged to support other business priorities. That said, the bulk of your working hours should involve you having to :

Key Responsibilities :

Project 1 : Airport Pass Application (Documentation and Management) :

• Checking completeness and accuracy of submitted documents
• Validating identity, employment, and vehicle documents
• Ensuring compliance with airport authority requirements
• Entering applicant information into tracking systems
• Maintaining an organized database of applications
• Updating status and monitoring timelines

Communication & Coordination :

• Following up with applicants for missing or incorrect documents
• Providing updates on application status

Reporting & Compliance :

• Generating periodic reports for management
• Tracking pending or rejected applications
• Ensuring adherence to airport authority policies

Project 2 : Training Matters (Training Planning & Scheduling) :

• Monitor training calendar and schedule sessions
• Register staff for the training sessions
• Track attendance and monitor completion
• Handle rescheduling or makeup sessions if required
• Training Execution & Coordination
• Manage housekeeping, logistics, and equipment setup
• Ensure smooth coordination between trainers and participants
• Record results in training database or staff files

Reporting & Compliance :

• Maintain training records and reports for audits
• Track compliance with regulatory or company training mandates
• Identify gaps and follow up on non-compliance
• Gather feedback from participants and trainers

Project 3 : Safety and Sustainability (Safety Compliance & Risk Management) :

• Assist safety inspections and audits
• Assist on risk assessments and hazard identification
• Monitor incidents, near-misses, and corrective actions
• Maintain safety reports and compliance records
• Environmental Sustainability & Conservation
• Track energy usage, waste management, and recycling initiatives
• Maintain sustainability records and reports

Data Management & Reporting :

• Collect and consolidate data from inspections, audits, and sustainability initiatives
• Prepare performance dashboards and simplified reports
• Track KPIs and compliance metrics

Qualifications:

• Basic administrative and documentation handling skills, including checking completeness and accuracy of records.
• Strong attention to detail for data entry, tracking applications, training records, and compliance documents.
• Ability to organize, update, and maintain databases or tracking systems.
• Familiar with Microsoft Excel and Word for reports, tracking lists, and basic data analysis.
• Good time-management and coordination skills to monitor timelines, schedules, and follow-ups.
• Clear written and verbal communication skills to liaise with applicants, staff, and internal teams.
• Willingness to learn and comply with regulatory, safety, and company policies.

At Teleport, we’re all about creating a diverse and inclusive team where everyone feels valued. We believe that different perspectives make us stronger and help us do logistics better across Southeast Asia. We welcome people from all walks of life and celebrate what makes each of us unique. If you’re passionate about making a difference, we’d love to hear from you!