IT Project Management Intern

CONSTRUCTION SPECIALTIES, INC.

Founded in 1948, Construction Specialties (CS) is a specialty building products manufacturer. CS provides solutions to building challenges that architects, designers, building owners, facility managers, and contractors face every day. Since inventing the first extruded louver, CS has become a global leader in all our product categories. Our products are a part of some of the most iconic buildings around the world–from the world’s tallest tower, Burj Khalifa in Dubai, to the Oculus at the World Trade Center Transit Hub in Manhattan. If you want to work in an inspiring atmosphere and collaborate with customers and colleagues to solve challenges, we're the right place for you. CS: People. Buildings. Better.

Equal opportunity is not only the law but is the basis of how we ensure that our workplace fosters an environment of fairness, equality, and respect. It is the policy of Construction Specialties to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by applicable federal, state or local law.  In addition, Construction Specialties will provide reasonable accommodations for qualified individuals with disabilities unless the accommodation would impose an undue hardship on our operations. 

SCOPE OF POSITION:
The Project Management Office Intern will play an important role in helping bring continuous improvement efficiency in the current operations of CS- IT Project Management Office (IT-PMO). The individual will primarily work under the direction of Director – IT Strategy, Planning and Program Management and will partner with IT Project Managers to implement some of the key productivity steps within the IT-PMO. This individual will get experience and exposure to key CS- Project and Program Management methodologies which are tied to Industry best practices for the Project Management domain. The scope of the role is expansive (work across different projects/programs within the IT-PMO domain).

ESSENTIAL DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, including but not necessarily limited to the following:

• Proof of concepts/Mini Projects
  • Work on assigned IT projects in partnership with other IT leads or Team members
     
• IT-Demand List Data Updates/Cleanup:
   
  • Collaborate with team members to update and maintain accurate demand lists.
     
  • Conduct data cleanup activities to ensure data integrity and reliability.
     
• Metrics Collection/Reporting:
   
  • Collect and analyze program metrics to provide insights and support decision-making.
     
  • Prepare regular reports on program performance for internal stakeholders.
     
• Smartsheet Analysis:
   
  • Partner with IT-Project Manager and contribute to the automation of Smartsheet dashboards for enhanced project visibility.
     
  • Collaborate with the assigned PM to analyze usage of smartsheet tool within business operations and business impact.
     
• Contract Management or Invoice Management Work:
   
  • Support the team in managing contracts and invoices efficiently if needed.
     
  • Assist in organizing and tracking financial documentation related to program activities.
     
• IT-PMO Handbook/Job Aid:
   
  • Contribute to the development and maintenance of the Program Management Office (PMO) handbook.
     
  • Create job aids and documentation to assist team members in understanding and adhering to PMO processes.
• IT-PMO Process improvement initiatives:
   
  • Partner with IT-Project Managers to work upon and execute on the process improvement initiatives.
     
  • Assist in documenting and updating standard operating procedures (SOPs) within the PMO.
     
• Meeting Coordination and Support:
   
  • Coordinate and schedule meetings for the IT-program management team as needed.
     
  • Prepare meeting agendas, take minutes, and follow up on action items.
     
• Communication and Stakeholder Engagement:
   
  • Assist in the preparation of communication materials for internal and external stakeholders.
     
  • Contribute to stakeholder engagement activities and ensure timely communication of project updates.
     
• Training and Onboarding:
   
  • Contribute to the development of training materials for new team members.
     
  • Assist in onboarding activities to help new team members acclimate to PMO processes.
     
• Vendor Management:
   
  • Assist the IT Project Managers in managing relationships/tracking vendor performance- open issues with external vendors and service providers.
     
  • Contribute to the development of a vendor performance dashboard (if needed).
     
• AI and IT PMO
   
  • Stay informed about industry best practices and trends in AI with reference to project management and bring suggestions or ideas to IT-PMO for improvement.
     
  • Research AI opportunities within the  space of IT PMO and come up with recommendations
     
  • Perform other related duties assigned by IT Management.

KNOWLEDGE/ SKILLS/ EXPERIENCE/ EDUCATION: (Minimum Education and/or Experience required.

• Must be a current undergraduate student majoring in an accredited degree program for Computer Science/Engineering or similar entering their junior or senior year.
• Strong verbal, written, and technical communication.
• Strong analytical skills and troubleshooting methods.
• Strong organizational skills, able to multi-task and prioritize work.
• Ability to work non-standard hours as circumstances dictate.
• Basic Project Management skills or experience/exposure desired
• Project Management training/certification – desired but not mandatory 
• Strong computer literacy, experience with Microsoft Office – Teams, Word, Excel, PowerPoint & Outlook
• Exposure to tools such as Smartsheet – desired but not mandatory
• Interns are responsible for their own housing and transportation.

• Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.