INTERNSHIP DETAILS

Office Manager NY - Intern

CompanyThetaray
LocationNew York
Work ModeOn Site
PostedFebruary 10, 2026
Internship Information
Core Responsibilities
The Office Manager will oversee day-to-day office operations and provide administrative support for the NY customer-facing office. Responsibilities include managing calendars for executives, coordinating travel, and handling purchasing and invoicing.
Internship Type
part time
Salary Range
$20 - $30
Company Size
257
Visa Sponsorship
No
Language
English
Working Hours
20 hours
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About The Company
ThetaRay is transforming the way financial institutions detect and combat financial crime through the power of 𝗖𝗼𝗴𝗻𝗶𝘁𝗶𝘃𝗲 𝗔𝗜. In a world where traditional, rule-based systems have failed to distinguish between good and bad actors —and where financial crime is increasingly pervasive—our solutions provide the much-needed remedy. We empower financial institutions to confidently grow their businesses, build trust with customers and regulators, and minimize their risk of financial crime. The financial industry has been blinded by outdated, rule-based systems that created bottlenecks and increased compliance costs. These systems incorrectly flagged legitimate customers while missing the majority of financial crime, stifling growth and delivering poor customer service. Our 𝗖𝗼𝗴𝗻𝗶𝘁𝗶𝘃𝗲 𝗔𝗜 solutions—driven by dynamic data analysis and machine learning—not only focus on identifying criminals but also on accurately recognizing the good customers and businesses that you rely on to thrive. By leveraging the latest advancements in AI, we can detect the undetectable, uncover hidden connections, and make smart, data-driven decisions—enabling you to onboard customers confidently, reduce operational costs, improve customer experiences, and unlock opportunities worldwide. ThetaRay is redefining success in the financial industry. Our Cognitive AI empowers you to thrive while ensuring financial crime is detected and blocked with unmatched accuracy. We believe the key to global financial prosperity and trust lies in identifying legitimate players while making it impossible for criminals to hide. ThetaRay is the future of financial crime compliance, creating a safer, more efficient financial world.
About the Role

About ThetaRay:

ThetaRay is a trailblazer in AI-powered Anti-Money Laundering (AML) solutions, offering cutting-edge technology to fintechs, banks, and regulatory bodies worldwide. Our mission is to enhance trust in financial transactions, ensuring compliant and innovative business growth.

Thetaray is a culture-driven company. Our values are at the heart of our success. By joining us, you'll have the opportunity to embody these values and inspire others through your actions.

Our technology empowers customers to expand into new markets and introduce groundbreaking products.

Why Join ThetaRay?

At ThetaRay, you'll be part of a dynamic global team committed to redefining the financial services sector through technological innovation. You will contribute to creating safer financial environments and have the opportunity to work with some of the brightest minds in AI, ML, and financial technology. We offer a collaborative, inclusive, and forward-thinking work environment where your ideas and contributions are valued and encouraged.

Join us in our mission to revolutionize the financial world, making it safer and more trustworthy for millions worldwide. Explore exciting career opportunities at ThetaRay – where innovation meets purpose.

We are looking for a part-time (80%) Office Manager to join our talented Administration team.

As an Office Manager you will perform general and professional administrative support for our NY customer-facing office and serve as a focal support function to the team.

Responsibilities:

  • Oversee day-to-day office and facilities operations, including administrative support, supplies, vendors, and general maintenance.
  • Manage calendars and scheduling for C-level executives.
  • Coordinate domestic and international travel (flights, hotels, transportation, etc.).
  • Support planning and execution of sales and marketing events.
  • Handle purchasing: open requisitions, communicate with suppliers, issue and send purchase orders, and follow up.
  • Collect supplier invoices, verify accuracy and approvals, and coordinate with the HQ finance team to ensure timely payments.
  • Maintain confidentiality around projects, correspondence, and sensitive company information.
  • Perform other administrative duties as needed.

Compensation & Work Arrangement:

Hourly rate: $20–$30 per hour


Requirements

  • Availability to work 2 days per week from the office, 20 hours per week
  • Ability to handle multiple support related tasks
  • Customer Service orientation
  • Willingness to learn and take up new support activities
  • Prior experience in Administration, preferably in multi-national and multi-tasked activities - an advantage
  • Excellent verbal and written English communication skills 
  • Advanced level of proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) and web tools
  • Second language - a plus
Key Skills
Customer Service OrientationAdministrative SupportCalendar ManagementTravel CoordinationEvent PlanningPurchasingInvoice VerificationMicrosoft Office SuiteCommunication Skills
Categories
AdministrativeManagement & LeadershipFinance & AccountingCustomer Service & SupportTechnology