Supplier Documentation & Validation Intern

Job Summary

This internship presents an exciting opportunity to assist in keeping our supplier operations running smoothly by organizing key records, and ensuring required documentation is complete, current, and compliant. You’ll maintain files and tracking tools, coordinate updates across internal systems, and collaborate with external partners to close gaps and keep information up to date—building real-world experience in business operations, compliance, and cross-functional teamwork. 

Job Responsibilities

• Collect, review, and update supplier documentation 
• Maintain and organize supplier files in internal databases and document management systems
• Track document expiration dates and proactively request renewals from suppliers
• Follow up with suppliers to obtain missing or updated paperwork
• Ensure documentation meets internal compliance and quality standards
• Work with Finance to update supplier status in ERP or tracking systems
• Create and maintain tracking spreadsheets for supplier documentation

Job Responsibilities Part II

• Perform professional administrative staff duties in support of functional areas, gradually increasing in level of difficulty and responsibility
• Contribute to the execution of projects and organizational objectives when asked
• Create graphs and charts for various projects using spreadsheet and graphics software with direction
• Create various documents and electronic information with direction
• Update relevant data using database applications
• Assist in answering questions and/or refer inquiry to appropriate person
• Assist in researching information as needed for projects and other objectives
• Assist in coordinating conferences and special events; assist in making any necessary room rental, reservation or catering arrangements
• Adhere to procedures relating to the proper use and care of equipment and materials for which the role has responsibility
• Support, communicate, reinforce and defend the mission, values and culture of the organization
• May support staff in assigned project based work
• Ability to interact effectively at all levels and across diverse cultures

Qualifications

High school diploma or GED and completion of 1 semester of college
Communicate effectively orally and in writing
Effectively utilize standard office software and computer equipment
Proficient knowledge with Microsoft Word, Excel and PowerPoint