Human Resources Intern

Job Summary:

The Human Resources Intern will support the HR department with recruiting, onboarding, and employee engagement initiatives while gaining hands-on experience in day-to-day Human Resources operations. This position will assist with full-cycle recruiting activities such as candidate sourcing, resume screening, interview scheduling, and applicant communication, as well as support new hire onboarding and internal employee recognition efforts. The intern will also contribute to various HR projects and administrative functions that support departmental goals. During this 10–12-week internship, the HR Intern will learn and develop basic Human Resources skills while building a foundation in talent acquisition, HR processes, and professional workplace practices.

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Alarm Detection Systems is an EEO employer.

Essential Functions and Responsibilities:

• Assist with recruiting efforts, including candidate sourcing, resume screening, conducting phone interviews, and coordinating interviews with hiring managers.
• Support job posting management and participate in career fairs and recruiting events.
• Ensure timely and professional communication with candidates regarding application status, interview scheduling, and disposition (including rejection notifications).
• Support new hire onboarding activities, including preparing onboarding documentation, coordinating orientation logistics, assisting with campus tours, presenting relevant company information, and organizing welcome lunches.
• Design and assemble new hire welcome boxes to enhance the onboarding experience.
• Provide administrative support to the HR department, including data entry, maintaining accurate records, and filing documentation.
• Assist with planning, coordinating, and communicating employee engagement, appreciation, and recognition events.
• Assist in the preparation of employee recognition gifts for promotions and other achievements.
• Support the creation of the monthly company newsletter by gathering, drafting, and editing content.
• Assist with organizing and distributing company uniforms and apparel items.
• Participate in various HR-related projects and initiatives as assigned, contributing to process improvements and departmental goals.
• Deliver exceptional customer service to employees, candidates, and all departments across the organization.
• Responsible for all other duties as assigned by management.

• Must be punctual and adhere to attendance standards.
• Adhere to all company policies and procedures.
• Other duties as assigned by management.

Education/Experience: 

• High School diploma or equivalent is required.
• Pursuit of a Bachelor’s degree in Human Resources or other related fields is required.
• 1-2 years of customer service experience is highly preferred.

Knowledge/Skills/Abilities:

• Ability to maintain confidentiality and handle sensitive employee and candidate information with professionalism and discretion.
• Strong knowledge of basic Human Resources principles, including recruiting, onboarding, and employee engagement practices.
• Ability to communicate effectively in both written and verbal formats with candidates, employees, and leadership.
• Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain accurate records.
• Ability to coordinate schedules, meetings, and events, including interview logistics and employee engagement activities.
• Strong attention to detail with the ability to ensure accuracy in data entry, documentation, and HR files.
• Ability to provide excellent customer service and maintain a positive, professional attitude when interacting with employees and applicants.
• Ability to work independently while also collaborating effectively as part of a team.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and ability to learn HR software systems.
• Familiarity with applicant tracking systems, resume databases, and/or HRIS platforms is a plus.
• Ability to take initiative, contribute ideas, and participate in HR projects and process improvement initiatives.
• Ability to handle fast-paced work environments while maintaining quality and professionalism.

Licenses/Certifications:

• Must be able to obtain a Permanent Employee Registration Card from the State of Illinois Department of Financial and Professional Regulation (Illinois employees only).
• Valid driver's license and maintain an insurable driving record.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of sitting at a desk and working on a computer
• Standing
• Lifting up to 30 lbs
• Fine Dexterity
• Talking
• Hearing
• Vision/Color Vision

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Unless outlined in remote work policy, this is an on-site position.

• Primarily work indoors in an office setting.
• Occasional travel may be required for training, meetings, or other business-related activities.

Alarm Detection Systems, Inc. maintains non-smoking campus.

Compensation: 

The starting pay for the Human Resources Intern is $17 per hour.