INTERNSHIP DETAILS

Summer Camp Administration Intern

CompanyMetuchen-Edison YMCA
LocationMetuchen
Work ModeOn Site
PostedMarch 16, 2026
Internship Information
Core Responsibilities
The intern will support administrative and operational systems for summer camp programs, focusing on billing coordination, registration support, data accuracy, and family communication across multiple sites. Essential functions include managing billing and payment processes, supporting registration updates, ensuring program record compliance, and drafting family communications.
Internship Type
seasonal
Company Size
102
Visa Sponsorship
No
Language
English
Working Hours
40 hours
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About The Company
Strength in numbers The Y is a nonprofit like no other. In 10,000 neighborhoods across the nation, we have the presence and partnerships to not just promise — but also deliver — positive change. We are community centered. We’ve been listening and responding to our communities for more than 170 years. We bring people together. We connect people of all ages and backgrounds to bridge the gaps in community needs. We nurture potential. We believe that everyone should have the opportunity to learn, grow and thrive. We have local presence and global reach. We mobilize local communities to help create lasting, meaningful change. Whether you choose to give, join, volunteer or share your own experience, we're excited for you to become part of our family.
About the Role

POSITION SUMMARY: 

 

The Summer Camp Intern supports the administrative and operational systems that keep summer camp programs running smoothly. This role focuses on billing coordination, registration support, data accuracy, and family communication across multiple camp sites. The intern will work closely with leadership to ensure timely payments, complete program records, and clear communication with families. This position offers hands-on experience in nonprofit operations, youth programming, and system-level coordination. The summer camp intern will support the implementation of programs, behaviors, and activities that embrace the four core values of honesty, respect, caring, and responsibility.


ESSENTIAL FUNCTIONS: 

 

Billing, Registration, and Financial Support

  • Coordinate and support timely billing and payment processes
  • Prepare and send invoices to families as needed
  • Support the collection and tracking of outstanding balances
  • Upload and manage summer camp registration pages and updates

 

Program Records & Compliance Support

  • Adhere to YMCA “House Rules”.
  • Review camper and staff files for completeness and accuracy
  • Support program documentation required for licensing and internal compliance
  • Track required forms, waivers, and approvals

 

Family Communication & Engagement

  • Draft and send weekly parent emails with program updates
  • Support family surveys and assist with collecting and organizing feedback
  • Maintain accurate distribution lists and communication records

 

Data & Operational Support

  • Maintain spreadsheets and internal trackers related to enrollment, staffing, and payments
  • Compile weekly reports for leadership review
  • Support end-of-summer data collection and program summaries



REQUIREMENTS & DESIRED MAJORS:

  • Must have excellent decision-making skills, the ability to be a strong role model and an excellent communicator.
  • Must have a positive attitude, enthusiasm and be able to work as part of a team.
  • Must be at least 18 years of age.
  • Experience in Microsoft Office Suite, with proficient skills in Excel
  • Ability to quickly learn and manage various information systems
  • Ideal for college students majoring in:
  • Business Administration
  • Nonprofit Management
  • Public Administration
  • Education or Educational Leadership
  • Communications
  • Must have current CPR and First Aid certifications or willing to obtain it through the YMCA training.


PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

Normal amounts of walking, standing, sitting, running, jumping, lifting, pushing, pulling, entering and exiting swim pools, ability to tolerate summer weather and outdoor conditions, ability to travel via bus to and from YMCA designated trip locations

Key Skills
Billing CoordinationRegistration SupportData AccuracyFamily CommunicationNonprofit OperationsYouth ProgrammingSystem CoordinationDecision-MakingRole ModelingCommunicationPositive AttitudeTeamworkMicrosoft Office SuiteExcelInformation Systems ManagementCPR Certification
Categories
AdministrativeEducationSocial ServicesSports & Recreation