Your mission

Servus and a warm welcome from all of us here in Germany!
We’re excited to share a role that keeps our workplace running smoothly, supports our teams, and helps create a welcoming, organized environment for everyone who steps through our doors. Also, keep in mind this is a 100% onsite role. Curious what this role is all about? Let’s dive right in:

• Administrative Support

  • Assist with document management, filing systems and correspondence

  • Support basic invoice handling and administrative record-keeping

  • Help manage calendars, meetings and internal coordination tasks

• Office Operations

  • Support mail handling, including sorting and distributing incoming and outgoing deliveries

  • Assist with office supply management, including inventory checks and ordering

  • Coordinate with vendors and service providers for maintenance and office-related services

  • Support general office organization and ensure a tidy, functional workspace

  • Provide day-to-day support to employees on administrative topics

• Front Desk & Visitor Support

  • Support visitor management, including welcoming guests and coordinating with hosts

  • Assist with registrations, issuing visitor badges and maintaining visitor logs

• Ad Hoc Tasks

  • Support office projects and administrative initiatives as needed

  • Assist the Admin Team with ongoing improvements to processes and systems

Your profile

All right, all right… that was quite the journey, wasn’t it?
Now, here’s what helps you feel at home and thrive in this role:

• Strong organizational skills and a sharp eye for detail
• Clear, friendly communication style and a collaborative mindset
• Proactive, reliable and eager to learn new things
• Comfortable managing multiple tasks and setting priorities
• Basic proficiency with Microsoft Office or similar tools
• English at C1 level; German at B2 level or higher is a strong advantage

Why us?

You’ll join a supportive Admin Team that values collaboration, continuous improvement and a hands-on approach. We offer real insight into a dynamic international environment, opportunities to learn from experienced colleagues and the chance to positively impact the daily life of our teams and visitors.