Administrative Intern

TITLE/ROLE Administrative Intern (Event Support)
COMPANY Nashville Superspeedway
 DEPARTMENT Administration
TEAM LEADER Executive Assistant
CLASSIFICATION Intern
TIMEFRAME April 20^th – July 24^th, 2026 
Final internship dates will be determined once the candidate is selected.

WHY THIS POSITION EXISTS
 The Administrative Intern will support pre-event planning, on-site operations, and internal coordination during race weekends. This role focuses on logistics, staff support, and administrative execution to ensure a smooth, organized and professional event experience. 
 
 This internship provides hands-on experience in a fast-paced sports and event environment, offering opportunities to develop new skills and make a meaningful contribution to the NSS team across multiple high-impact projects. Work hours and focus areas are flexible based on availability, skills, and interests.

The ideal candidate will adopt a GLOBE mentality. GLOBE stands for Generously Lending Our Best Efforts. This is done by holding themselves and their teammates accountable for taking our best practices “the last mile” – optimizing them for maximum value to all of our stakeholders while sharing insights on how to improve our company. The ideal candidate will also be a productive and proactive self-starter who is passionate about his/her duties and willing to put forth the extra effort in pursuit of achieving excellence.
 
 A commitment of approximately 20 hours per week for a minimum of seven weeks is preferred, with some availability on Saturdays and Sundays. Participation during NASCAR race week and weekend (May 29–31, 2026), including a commitment of 20+ hours, is a required component of this internship program. Additionally, there may be an opportunity to extend the internship to support the NTT INDYCAR SERIES race week and weekend (July 18–19, 2026), contingent upon staffing needs and workload demands.

KEY RESPONSIBILITIES but not limited to:
-Coordinate food ordering, deliveries and catering arrangements for event staff
-Assist with planning and setup of the Owner’s Suite
-Support coordination and maintenance of Owner’s Suite invitation lists
-Prepare guest access packages and “Know Before You Go” event communications
-Create and maintain event supply inventories and event checklists
-Assist with competition motorcoach reservations and prepare related access packages
-Create various event materials, presentations, maps and facility access documents 
-Support pre-event meetings, including preparation of materials and logistics
-Conduct independent research on vendors, gift items, event support groups and best practices as assigned
-Assemble and distribute welcome bags for event staff
-Assist with hotel coordination and vehicle rentals for event support staff as needed
-Support general administrative needs including spreadsheet maintenance and expense reports, etc.
-Provide on-site administrative support during race weekend
-When needed, the Administrative Intern will assist the Corporate Sales Intern with event preparation, 
 hospitality support and guest-facing initiatives
 
REQUIREMENTS
-Strong communication skills (written, verbal, and telephone) 
-Self-motivated individual who proactively seeks additional responsibilities upon project completion 
-Strong hospitality and customer service skills with a willingness to assist wherever needed 
-Ability to work effectively in a fast-paced, team-oriented environment 
-Exceptional organizational skills with strong attention to detail 
-High level of professionalism and dependability; ability to represent NSS positively at all times 
-Proficiency in Microsoft Word, Excel, and PowerPoint; Canva and/or CAD experience is a plus 
-Positive attitude: work hard, stay flexible, and enjoy the experience
 
PHYSICAL & WORK ENVIRONMENT REQUIREMENTS
-Ability to work both in an office setting and outdoors in varying weather conditions 
-Ability to lift and move items weighing up to 20 pounds 
-Valid driver’s license required (Motor Vehicle Record check required) 
-Ability to use a personal vehicle for local pickups or deliveries, approved mileage and travel expenses will be reimbursed
 
GROWTH FROM THIS POSITION
 -Developing best practices for largescale event operations 
-Understanding day-to-day administrative workflows and event-mode execution 
-Learning how the Administration department collaborates with all departments in event planning and logistics 
-Gaining insight into accounting practices, budget tracking, and expense management 
-Understanding the importance of administrative procedures and protocols in supporting successful events
 
 EQUAL EMPLOYMENT OPPORTUNITY 
 Speedway Motorsports is an equal opportunity employer. All qualified applicants receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. 

Disclaimer: This description covers the general nature and level of work performed. It is not exhaustive. Other duties may be assigned. Management may modify duties as needs change. This is not an employment agreement.