HR & Adminstration Intern

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

About Us

Wilhelmsen is a global maritime industry group founded in 1861. We have the biggest maritime network in the world, with a presence in over 540 offices globally. Our mission is to shape the maritime industry by delivering innovation, sustainability and unparalleled customer experiences to enable global trade and a more sustainable future. We serve over half of the worldwide merchant fleet with products and services, and supply crew and technical management for some of the most complex vessels in the world.

Global Business Services (GBS) is an in-house service provider specializing in HR, Finance and Technology for Wilhelmsen - providing high quality, scalable, reliable solutions that drive efficiency, enhance customer experience and cost-efficient business support services

Who we are looking for

Who is eager to gain hands-on experience in a dynamic HR environment. This role is ideal for someone who is proactive, detail-oriented, and enjoys working with people while supporting both HR and administrative operations. This internship offers an excellent opportunity to build practical HR skills, gain exposure to real-world HR operations, and contribute meaningfully to the team.

What will you do

HR Support

• Assist with employee onboarding activities, including preparing welcome kits and coordinating logistics for new hires
• Prepare HR-related documents and letters as required.
• Assist in maintaining accurate HR records and databases.
• Support preparation of HR newsletters, internal communications, and others
• Assist in coordinating employee engagement activities and company events
• Provide support on ad-hoc duties as assigned by the supervisor.

Administration Support

• Prepare and manage access cards for stakeholders
• Assist with office administration and logistics, including liaising with internal stakeholders and external vendors
• Support Occupational Safety & Health (OSH) administration tasks.
• Assist with general administrative duties to ensure smooth daily operations
• Provide support on ad-hoc duties as assigned by the supervisor

What experience and skills required

• Undergraduate students pursuing Human Resources, Business Administration, Psychology, or related fields
• Strong organisational skills with good attention to detail
• Willingness to learn and take initiative
• Good communication and interpersonal skills
• Ability to handle confidential information professionally
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Able to work independently and as part of a team

Location

The position will be based in Kuala Lumpur office located at KL Sentral which is a strategic work location with convenience travelling by Monorail, Rapid Kelana Jaya Line, MRT and KTM services as well as easy to get to go by public transportation.

What we offer

• 5-days work week including complying with Malaysia’s Public Holiday
• International work environment and culture
• Great learning and development opportunities

How to apply:

Sounds interesting? If you see yourself fitting into this role, please let us know why the role interest you. Apply online through our career portal at https://www.wilhelmsen.com/careers/ under Current Vacancies by creating a ‘Candidate Home’ account and thereafter upload your resume and expected salary.

Please note that all positions at Wilhelmsen are subject to reference and ID checks. For certain roles, additional background screening may be required.