INTERNSHIP DETAILS

Digital Archives Intern

CompanyThe American Institute of Architects
LocationWashington
Work ModeOn Site
PostedApril 14, 2026
Internship Information
Core Responsibilities
The intern will assist in refining procedures for depositing records into the AIA Digital Archive and managing bulk uploads using Preservica. They will also create training resources for staff and help structure a digital records management program.
Internship Type
intern
Company Size
1710
Visa Sponsorship
No
Language
English
Working Hours
40 hours
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About The Company
The American Institute of Architects (AIA) is the leading professional membership organization for licensed architects, emerging professionals, and allied partners. Its headquarters is in Washington, DC, with approximately 200 employees and 300 local chapters. The AIA serves its members through advocacy, information, and community. We carry out our goals through advocacy, information, and community. Each year AIA: *Sponsors hundreds of continuing education experiences to help architects maintain their licensure *Sets the industry standard in contract documents with more than 100 forms and contracts used in the design and construction industry *Provides countless Web-based resources for emerging architecture professionals *Conducts market research and provides analysis of the economic factors that affect the business of architecture (add the asterisk) *Hosts the annual AIA Conference on Architecture *Serves as an advocate of the architecture profession *Champions architects’ future by enhancing public belief in the value of design *Promotes design excellence and outstanding professional achievement through an awards program Follow us here for news from AIA!
About the Role


About AIA

The American Institute of Architects (AIA) is the leading professional association for licensed architects, emerging professionals, and allied partners in the United States, representing more than 100,000 members across 270+ state and local components. AIA advocates at every level of government on issues central to the profession and the public: housing affordability, building codes and resilience, professional licensure, climate action, and procurement reform.

Position Summary:

The American Institute of Architects (AIA) Archives preserves the organization’s records from 1857 to the present. Its Digital Archive uses Preservica to manage and preserve born-digital and digitized materials.

This internship supports efforts to integrate records management into everyday workflows by helping staff identify and deposit permanent records at project close-out using Microsoft Teams.

For more background on the AIA Digital Archive, see “Building Curation into Records Creation: Developing a Series-based Digital Repository Program at the American Institute of Architects,” presented at the 2015 SAA Research Forum.

 Responsibilities:

Together with the AIA archivist, the digital archive intern will:

  • Assist with refining procedures to make it easier for staff to deposit records into the AIA Digital Archive through Microsoft Teams
  • Revise or create additional training resources for staff
  • Develop procedures for bulk upload into Preservica
  • Upload both current records from staff and digitized materials from the Archives
  • Develop procedures for review and intake at scale
  • Plan for conversion to Preserve365

Qualifications:

Graduate-level courses about digital archives in an MLS or MLIS program; or multiple courses toward the Society of American Archivists’ Digital Archives Specialist Certificate. An understanding of basic principles of archives and of digital preservation is required. Must be detail-oriented and accurate. An interest in architecture and the built environment is welcome but not required.

Learning Opportunities:

  • Capturing digital archival records at the point of creation
  • Structuring a digital records management program for an organization
  • Training and encouraging an organization’s staff to adopt archiving procedures (change management)
  • Using the Preservica platform with advanced ingest and custom metadata features
  • Managing content in a hybrid digital and paper collection

Internship Details

This is an 8-week, full-time remote internship which will run from June 15, 2026 - August 7, 2026.

Eligible applicants must be authorized to work in the United States. Visa sponsorship is not available for this position.

Application Instructions:

Submit a resume and cover letter by May 13, 2026. Your cover letter should address why you want this internship. Applicants selected for an interview will be contacted with next steps.



Key Skills
Digital ArchivesRecords ManagementPreservicaMicrosoft TeamsDigital PreservationMetadataArchival ProceduresChange ManagementData IngestDetail-oriented
Categories
AdministrativeEducationData & Analytics