Administrative Assistant Intern

One of the fastest-growing HOA management companies in Northern California is looking for an Administrative Assistant Intern to join our team in San Ramon for 10 weeks this summer! Common Interest Management Services (CIMS), an Associa company, is a leader in innovative HOA solutions with seven offices across the Bay Area and Central Valley. We're committed to improving communities and delivering outstanding service—come join our team!

Learn More About CIMS: https://commoninterest.com/

Why Work at CIMS?

At CIMS, we offer a vibrant and supportive workplace where your work makes a real impact. With growth opportunities and benefits, CIMS is the ideal spot to launch a fulfilling career in the HOA industry. This is a part time position and the pay is $18/hour, direct experience highly considered.   We have a Social Committee that organizes fun company events like our Summer Picnic, Holiday Celebration, and virtual team-building activities!  

How You’ll Make An Impact

You will be a part of our Administrative and Customer Service Team providing administrative support for multiple departments and Senior Management staff. Your professionalism, respect for your peers, and a faithful commitment to our company’s values is what sets you apart.

• Handling calls and supporting the front desk
• Tracking reports, data entry, and maintaining spreadsheets
• Utilizing Microsoft Office, Outlook, and Teams for daily communication and task management while learning and efficiently using our HOA Management platform
• Working part-time, Monday through Friday from 8:00am to 4:30pm

What You Bring

• Work Experience: prior customer service experience a plus
• Education: High school diploma desirable
• A professional, pleasant phone presence and the ability to handle challenging clients
• Technology Native: Proficiency in Microsoft Office (Word, Excel, Outlook) and customer relationship management software
• Experience in HOA management, property management, real estate, or escrow is a plus
• Clear track record of great administrative assistance and organizational skills
• Strong ability to work independently, but also as part of a cooperative team
• Time management skills and ability to multi-task