Receptionist Intern

The Receptionist Intern is the organization’s first physical and reputational point of contact. This role integrates visitor management, administrative support, executive coordination, inventory control, and shared services oversight.

This position is not purely administrative; it functions as a control point for security, customer experience, and operational efficiency, ensuring continuity, order, and compliance at the base.

The Receptionist maintains the reception and shared areas, and supports administrative functions to ensure smooth daily operations at the Guyana base.

Work Arrangement

• 100% on-site role (mandatory presence).
• No remote work or home office eligibility due to operational, security, and front-desk responsibilities.
• Continuous on-site presence required during operational hours.

Key Responsibilities

Front Desk & Visitor Management

• Greet and assist visitors in a professional, welcoming manner.
• Manage the visitor log, issue badges, and ensure all guests follow site protocols.
• Ensure reception operates as a controlled, secure, and organized area always.
• Manage PPE issuance, tracking, and return for visitors.

Communications

• Monitor the main email inbox and direct messages to the appropriate personnel.

• Prioritize and route requests based on operational urgency.
• Support internal communications (announcements, notices, updates).

Administrative Support & Basic Procurement Support

• Assist with scheduling meetings, booking rooms, and coordinating appointments.
• Handle incoming and outgoing mail, packages, and courier services.
• Maintain office supplies and coordinate replenishment when necessary.
• Support administrative tasks as directed.
• Raise purchase orders (POs) for daily operational consumables
• Maintain and control office supply inventory.
• Ensure proactive replenishment (not reactive ordering).
• Coordinate deliveries and close procurement processes administratively

Executive Support (Management Leadership Team)

• Coordinate meeting room bookings and executive scheduling.
• Prepare meeting rooms before use (full setup readiness).
• Arrange catering and meeting logistics.
• Ensure post-meeting room reset and readiness for next use.

Cafeteria, Services & Operational Continuity

• Manage cafeteria supplies and consumables.
• Monitor inventory and ensure predictive replenishment.
• Coordinate basic maintenance of cafeteria equipment.
• Ensure continuity of essential consumables (coffee, water, daily supplies).

Housekeeping & Workspace Maintenance

• Keep the reception area, waiting area, and front-desk surfaces clean, tidy, and free of clutter.
• Manage printer area (paper, toner, waste, organization)
• Remove used or discarded printer paper, empty print trays when necessary, and ensure supplies such as paper and toner are restocked.
• Report maintenance or cleaning issues promptly to the relevant departments.

Recordkeeping & Compliance

- Maintain accurate and up-to-date visitor records in accordance with site security guidelines.

- Follow all company policies, HSSE requirements, and confidentiality standards.

Coordinate with security teams for controlled access

Follow prescribed internship guidelines for each week as closely as possible. Note: While the opportunity for technically-trained professionals is large, these jobs are unique in their scope and responsibility and require a special kind of individual to succeed. The internship will enable the candidate and SLB determine if these requirements are met before committing to a full time job.

Required Skills & Qualifications

- Strong communication and interpersonal skills.

- Proficiency with Microsoft Office Suite (Outlook, Word, Excel).

- Excellent organization, time management, and multitasking abilities.

- Ability to remain calm, professional, and helpful at all times.

Dress Code & Professional Standards

Dress Code

• Clean, professional business casual attire.
• Neutral and non-distracting appearance.
• Closed-toe professional footwear required.
• Consistent image as the company’s first point of contact.

Conduct at the Reception Desk

- Only one-ear (single-ear) headphones/earbuds are allowed at the reception desk

- Personal device usage must not interfere with duties..

- Continuous attentive presence required.

Key Competencies

• Customer Experience & Corporate Representation
  Acts as the organization’s first point of contact, consistently delivering a professional, controlled, and high-standard front-facing presence.
• Operational Control, Compliance & Site Discipline
  Ensures the reception operates as a secure, structured control point, maintaining full compliance with HSSE standards, access protocols, and company policies.
• Communication & Coordination Excellence
  Manages information flow effectively, prioritizing and routing communications to support timely decision-making and operational continuity.
• Organizational Effectiveness & Multitasking
  Demonstrates strong planning, time management, and the ability to handle multiple priorities with accuracy and efficiency in a dynamic environment.
• Proactive Ownership, Reliability & Problem Solving
  Takes full ownership of responsibilities, anticipates needs, and resolves issues proactively while maintaining consistent dependability.
• Discretion, Judgment & Resource Management
  Exercises confidentiality and sound judgment while ensuring effective control of office resources, supplies, and shared services.