Position Summary

The City of Richmond Hill is excited to offer an exceptional opportunity for a graduating student or recent graduate to join our team as a Procurement Intern. This one-year contract position is designed to provide valuable hands-on experience and a pathway to a rewarding career in public procurement. 

Reporting to the Supervisor Procurement Services, the Procurement Intern supports day‑to‑day procurement and purchasing operations. The intern will work closely with team members to gain practical experience across sourcing, purchase order administration, P‑Card processes, contract documentation, and procurement compliance.

This role offers exposure to both pre‑ and post‑award procurement activities while contributing to the efficient delivery of purchasing services across the organization.

About Us:

Richmond Hill is a vibrant and growing community dedicated to providing excellent services and infrastructure to our residents. Our Procurement Services Staff play a vital role in ensuring the effective and transparent use of public funds by managing the city’s procurement processes.

Key Duties and Responsibilities

• Shadow multiple City positions and train in a variety of tasks.
• Answer phone inquiries, direct calls, and provide basic information; oversee mail deliveries, packages, and couriers.
• Perform clerical duties, take memos, maintain files, organize documents; photocopy, fax, etc. as needed.
• Assist in preparing information and research materials; create and maintain PowerPoint presentations.
• Take notes and memos during meetings; type documents, drafts, and reports; sort and manage files.
• Run general City related errands.
• Manage databases and input information, data, and records.
• Research and gather documentation related to the divisional function.
• Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms; update and manage outlook calendars.
• Attend City committee and events.

Education and Experience

• Graduating from, or recently completed, a bachelor’s degree program in Business, Procurement‑related studies, Public Administration, or a related field.

Required Skills/Knowledge

• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across teams.
• A proactive team player who is adaptable and eager to support colleagues in achieving department goals.
• Strong organizational abilities and attention to detail, with the ability to manage multiple tasks simultaneously.
• Positive attitude with a willingness to learn and contribute in a fast-paced, dynamic environment.
• Ability to take initiative, work independently when needed, and offer support to ensure team success.
• Familiarity with procurement processes and public sector regulations is an asset, but not required.
• Preferred technical qualifications:  MS Suite, Visio, Power BI 

Why Join Us?

• Gain invaluable hands-on experience in the field of public procurement.
• Opportunity to work with a supportive and professional team.
• Be part of an innovative organization that values continuous improvement and is dedicated to driving positive change across the City of Richmond Hill.
• Participate in process improvement initiatives that provide opportunities to develop problem-solving skills and contribute to projects aimed at enhancing efficiency and service delivery.
• Potential to explore future career opportunities with the City of Richmond Hill.
• Competitive compensation and work-life balance.

Hybrid Work Environment: 

The City of Richmond Hill offers a  hybrid work arrangement for this position. Staff are able to work from home, with scheduled in-person days. These in-person days are coordinated in advance to ensure effective team collaboration and project progress.

Leadership Competencies