INTERNSHIP DETAILS

Global Creative Operation Administrative & Contract Coordinator

CompanyELC Beauty LLC
LocationParis
Work ModeOn Site
PostedJune 14, 2026
Internship Information
Core Responsibilities
The coordinator will manage the end-to-end invoicing process and supplier registration using SAP tools. Additionally, they will handle legal documents, including NDAs and MSAs, to track usage rights and deal memos.
Internship Type
full time
Company Size
53312
Visa Sponsorship
No
Language
English
Working Hours
40 hours
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About The Company
The Estée Lauder Companies Inc. is one of the world’s leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products, and is a steward of outstanding luxury and prestige brands globally. The company’s products are sold in approximately 150 countries and territories under brand names including: Estée Lauder, Aramis, Clinique, Lab Series, Origins, M·A·C, La Mer, Bobbi Brown Cosmetics, Aveda, Jo Malone London, Bumble and bumble, Darphin Paris, TOM FORD, Smashbox, AERIN Beauty, Le Labo, Editions de Parfums Frédéric Malle, GLAMGLOW, KILIAN PARIS, Too Faced, Dr.Jart+, the DECIEM family of brands, including The Ordinary and NIOD, and BALMAIN Beauty. To explore our current job openings, go to www.elcompanies.com
About the Role

Description

APPRENTICESHIP POSITION (12 months)

  • The apprentice will assist and report to the Creative Operation team of Frédéric Malle and Kilian Paris brands. On the one hand, the apprentice will ensure the entire invoicing process, using our dedicated SAP tools. On the other hand, the apprentice will manage deal memos and legal documents to ensure the usage right tracking.


    Supplier registration: purchase order & invoice coordination - 70%
    •    Supplier registration
    •    Raise the purchase orders
    •    Enforce ELC Policy
    •    Request the advance payments
    •    Follow-up the coordination & collaboration with procurement teams
    •    Ensure the invoice sending 
    •    Be the main contact for supplier for the administrative part
    •    Update budget trackers 
    •    Report to creative op team and financial teams

    Contracts & Usage Right Tracking - 30%
    •    Edit and follow-up of Non-disclosure Agreement (NDA), Master Service Agreement (MSA) and Scope of Works (SOW) documents.  
    •    Edit and ensure deal memo signatures.
    •    Update usage right trackers.

     

Qualifications

  • Student in M1 or M2
  • Apprenticeship contract for 1 year (minimum)
  • Fluent in French and English (speaking and writing)
  • Familiar with Excel
  • Know accounting standards and tools (SAP/ Ariba)
  • Confortable with office tools
  • Very rigorous and well organized
Key Skills
SAPAribaExcelInvoicingContract ManagementBudget TrackingEnglish FluencyFrench FluencyAdministrative CoordinationUsage Right Tracking
Categories
AdministrativeFinance & AccountingLegalCreative & Media