Senior Specialist, Project Planning

JOB PURPOSE: 

Provide technical support with regards to projects planning and scheduling to ADNOC and group companies’ projects teams. Support in defining a clear methodology, processes, practices and toolsets for projects planning and scheduling, benchmarking and lessons learnt. Support the assurance of competence and assessments of Project Planning personnel throughout ADNOC and advice on areas for future development. Ensure adherence that ADNOC project planning standards are being maintained throughout the Group Companies whilst providing direction across group companies to form strong and effective relationships across functions; insure ownership, embrace change, improve processes and resolve conflicting priorities in order to ensure efficient project delivery.  

KEY ACCOUNTABILITIES 

Project Planning & Scheduling 

• Help oversee group’s overall Project Planning program, monitor alignment with defined targets and identify deviations and risks to be reported to the Head of Project Planning. 

• Act as the custodian, and define detailed group-specific project planning policies, procedures, methodologies and tools in line with ADNOC guidelines and ensure their dissemination in the organization and compliance (e.g. Value Assurance Process). 

• Provide technical expertise in project planning & scheduling whenever required. 

• Ensure accuracy, completeness, transparency and consistency of the reports / dashboard. Ensure reports are distributed to and understood by all stakeholders 

• Ensure key issues requiring Group Company management / shareholders attention are highlighted. 

• Participate in assurance audits and reviews (e.g. independent project reviews (IPRs)) to ensure alignment of projects to ADNOC policies and identify any opportunity to enhance overall value.  

• Plan and execute initiatives to improve capital delivery program and maximise ADNOC’s value. 

• Support the development of project planning competency and career development program, including clear deployment guidelines with the objective of ensuring having the right capability for the success of the capital delivery program. 

• Support in initiatives to improve capital delivery program and maximise ADNOC’s value. 

• Support the development of group’s technical disciplines coordination and technical authority framework to align technical resources and activities across the group. 

Project Control 

• Support Project Managers in controlling the individual project planning, applying company’s methodologies, processes and templates. 

• Maintain the planning for the strategic project. 

• Support in overseeing project progress and performance, support timely identification of potential issues and mitigation actions. 

• Support risk management, ensuring regular update of the risk register at the project level. 

• Drive timely MoC for changes that may affect the asset and the project and manage MoC process. 

• Prepare the project periodic reports, provide the monthly report and key dashboard indicators for Group Company management and shareholders to the project planning & scheduling team (asset level) and Group Company Project Control function. 

• Provide the Project Manager, Project Controls Manager and the Group Company Project Services with timely information about project performance. 

• Participate to the regular PMT meetings, provide an overview on progress, risks, trajectory, etc. and addressing specific questions. 

• Educate the PMT on project control methodologies, processes, templates, etc. 

Generic Accountabilities 

Supervision 

• Plan, supervise and coordinate all activities in the assigned area to meet functional objectives. 

• Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective section objectives. 

Budgets 

• Provide input for preparation of the Unit/Department/Section budgets, assist in the implementation of the approved Budget, and work plans to deliver objectives.  

• Investigate and highlight any significant variances to support effective performance and cost control. 

Policies, Systems, Processes & Procedures 

• Implement approved Unit/Department/Section policies, processes, systems, standards, and procedures to support execution of the work programs in line with Company and International standards. 

Performance Management  

• Contribute to the achievement of the approved Performance Objectives for the Division / Function / Directorate in line with the Company Performance framework. 

Innovation and Continuous Improvement 

• Design and implement new tools and techniques to improve the quality and efficiency of operational processes. 

• Identify improvements in internal processes against best practices in pursuit of greater efficiency in line with best industry standards to define intelligent solutions for issues confronting the function. 

• Identify and track all changes or potential changes to the project scope, ensuring estimates of cost changes and schedule impact are given visibility with the client and project management. 

Health, Safety, Environment (HSE) and Sustainability 

• Comply with relevant HSE policies, procedures, controls, applicable legislation, and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices. 

Reports 

• Provide inputs to prepare Unit/Department/Section MIS and progress reports for Company Management. 

COMMUNICATIONS & WORKING RELATIONSHIPS: 

Internal 

• SVP, VPs within the Function.  

• VP Projects in all Businesses 

• Any other Directorate / Unit as required.  

• ADNOC Group Companies. 

External  

• Shareholders, counterparts & members of the ADNOC Group, as required. 

• Local and international vendors, contractors and third-party service providers. 

QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS:  

Minimum Qualification 

• Bachelor’s Degree in Engineering / Science / Project Management; or relevant disciplines. 

Minimum Experience & Knowledge & Skills 

• 10 years relevant experience in NOC's/IOC's or EPC(M) companies, including at least 4 years in addressing technical discipline challenges as Expert / Principal / Discipline Technical Authority. 

• Major Project Management / Engineering Experience is essential. 

• Good knowledge and experience in defining and implementing PMC Frameworks.