Student Intern

Description of Duties and Responsibilities:

To all individuals who are seeking to engage in on-the job training in the organization for the purpose of fulfilling degree requirements, provide volunteer service hours, skills development and training, etc.

CMI Healthcare Services understands the importance of training individuals to work in the healthcare environment and is willing to teach them in a supervised setting and provide vital on-the-job training for professional growth. CMI also welcomes individuals who desire to provide volunteer service to the organization. Both students and volunteers will be held to the same professional, ethical and confidentiality standards as regular employees.

Required Forms: 

•    Internship/volunteer application
•    Requirements/expectations from the school
•    All pre-employment documents that would be required of regular employees
•    A detailed scope/description of the intern/volunteer duties and responsibilities
•    Time sheet to monitor hours
•    Supervision log


Procedures:

A.    Authorization. Field supervisors who plan to add interns for specific assignments must complete a company requisition form. The following must be included on the requisition form: a) hours of work, b) duration of the expected work, and c) a detailed scope/description of the intern/volunteer duties and responsibilities. Field supervisors will forward requisitions for these positions to human resources (HR) after department head approval is been obtained. Even if the initial inquiry comes from the school, the same process applies. The additional step would be to encourage the department, which the student is interested in and from there the process is the same.

B.    Orientation. Interns will receive an abbreviated orientation that will highlight key aspects of the position the intern will perform as well as all company policies with which he or she will be expected to conform during the specific term of employment. This orientation will exclude any discussion of programs and policies, including many of the benefits plans, which do not apply to specific-term employees.

C.    Facilities department notification. The HR department, on receipt of the requisition form, will notify the facilities department, which will coordinate workstation issues, including telephone and internet capabilities, with the IT department to ensure that the workstation is operational prior to the intern's start date.

D.    Department orientation. Each intern will be provided with an in-depth review of department functions and activities and the interaction of these activities with the work the student worker will be performing. The department manager will conduct the department review during the first week of employment.

E.    Progress report. Due to the short-term assignment of student workers, and in accordance with school/university reporting requirements for students, the department manager will be responsible for providing a narrative report of the student worker's assignments and progress at the close of each month the student is engaged. A copy of the monthly progress report will be forwarded to the HR department for record-keeping and reporting purposes.

F.    Final report and out-processing. In the week in which an intern's assignment ends, the department manager will provide a final progress report in addition to any report required by the educational institution the student attends. The HR department will schedule an out-processing/exit interview to be conducted on the day preceding the student worker's last day of work.

G.    Volunteers. When individuals express an interest to provide volunteer service hours to the organization that is not connected with any degree requirements, the process apply to include pre-employment on boarding.