Student Assistant I - Social Work
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Palo Alto University (PAU) is a private, nonprofit university located in the heart of Silicon Valley with a singular focus on mental and behavioral health education. For five decades, PAU has been dedicated to addressing pressing and emerging challenges affecting individuals, organizations, and communities, preparing practitioners and scholars to meet the evolving needs of contemporary society. With an enrollment of approximately 1,200 graduate students and a small cohort of undergraduate students, the University offers a comprehensive portfolio of bachelor’s, master’s, doctoral, and professional programs delivered through innovative online, hybrid, and residential modalities.
PAU is distinguished by faculty who are nationally and internationally recognized for their contributions to research, teaching, and clinical practice. Through rigorous academic preparation, applied research, and extensive hands-on clinical training, PAU equips students with the knowledge, skills, and professional judgment required for meaningful impact in the behavioral health fields. Together, these elements define PAU’s mission-driven approach to education and its legacy of preparing confident, competent, and compassionate professionals who make a difference in the communities they serve.
Position Description
Job Title: Student Assistant
Department: Social Work
Reports To: Field Director
Location: Remote
Employment Status: Part time (up to 10 hours/week)
Position Summary
The Student Assistant I will function under the coordination and supervision of the Social Work Field Director and provide administrative support for the Social Work Department’s field internship program. This role ensures the smooth operation of educational and administrative processes, community partnership outreach, student site recruitment, and assists in maintaining compliance with accreditation standards. The ideal candidate is highly organized, detail-oriented, and committed to supporting graduate social work education.
Specific Duties and Responsibilities
- Maintain entry and tracking of records, including those of students, agency partners, and other stakeholders.
- Support outreach efforts to identify and recruit new agency partnerships and field education sites.
- Assist with processing partnership and field education agreements with external agencies and maintaining database of agency contacts and partnerships.
- Assist in planning and implementation of outreach events, presentations, and community engagement activities.
- Manage calendars, schedule appointments, and coordinate meetings, including preparing agendas, taking meeting minutes, and follow-up on action items.
- Support and coordinate data entry and tracking across platforms
- Support the writing, editing, and formatting of accreditation and assessment reports.
- Provide general administrative support including answering inquiries, maintaining records, editing and formatting documents and databases.
- Other duties as assigned.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required:
- Currently enrolled as a student in good standing at PAU • Proficiency in Microsoft Office Suite and Google Workspace
- Strong written and verbal communication skills.
- Ability to handle sensitive information with confidentiality.
- Excellent organizational and multitasking abilities.
Preferred:
- Bachelor’s degree in a social science, humanities, health
- 2+ years of administrative experience, preferably in higher education or a nonprofit setting.
- Experience working with Docusign
- Experience working remotely
Application Procedures
PAU is committed to providing an educational environment that supports a diverse, equitable and inclusive population. In your cover letter, please include information on how your background and experience has prepared you to be in an environment that holds equity and inclusion core to its mission and values.
Required
- A letter of interest. Your letter of interest should detail your interests in the position as well as relevant qualifications. In addition, it should also address information about your experiences in working in a diverse environment, and what qualities you would bring to foster an environment of equity and inclusion at PAU.
- Resume/Curriculum Vitae
MSW Program Website
https://www.paloaltou.edu/academic-programs/master-social-work
EEOC Policy:
No Discrimination: The University is an equal opportunity employer and is firmly committed to non-discrimination in its hiring and other employment practices and in the application of its personnel policies. In compliance with all applicable federal and state laws, except where a bona fide occupational qualification exists, employment decisions will be made irrespective of the staff member's backgrounds of race, color, religion, religious creed, ancestry, national origin, age (except for minors), sex, marital status, citizenship status, military service status, sexual orientation, medical condition (cancer-related or genetic condition), disability and/or any another status protected by law.
As provided by law, and when it is requested to do so, the University will offer reasonable accommodations to individuals with disabilities, if the individual is otherwise qualified to safely and to the University standards of quality of work, perform all essential functions of the position and if it will be done without undue hardship to the University.
PAU has a high-quality work environment that attracts and welcomes a diversity of backgrounds of its employees. In your application or in a cover letter, please include information on how your background and experience has prepared you to work at a high level of quality of work with co-workers from a variety of different backgrounds.
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