HR Intern

Job title: HR Summer Intern

Contract type: Fixed Term (Summer Placement)

Hours: 40 hours per week, 9am – 6pm in-office

KPF seeks a proactive, enthusiastic and competent HR Intern to assist our HR team during their busiest period.

Reporting to the London HR Business Partner and working directly with the HR Generalist, the ideal candidate will be self-motivated, adaptable and able to work to deadlines.

Further to this they will need to work diligently to provide HR and administrative support for our recruitment processes.

This role is best suited to a recent graduate, looking for an opportunity to begin a career within HR.

Responsibilities include but are not limited to:

• Undertake duties supporting the recruitment of both architectural and non-architectural staff; liaise with recruiters; screen candidates within HRIS (Workday); organise interviews; chase references; liaise with candidates and Managers post interview.
• Assist the HR Generalist with the onboarding process for new employees, including setting up new joiner inductions with internal teams (IT, Accounting, Design Technology).
• Assist the HR Generalist in organising and conducting first day inductions for new joiners.
• Maintenance of HRIS, including data entry and updating employee information.
• Assist with the office-wide seating plan and arrange necessary moves, coordinating with relevant teams, IT and Facilities.
• Assist the HR team with visa/immigration processes
• Assist in processing and tracking employee benefit applications, including private medical and dental insurance, cycle scheme, season ticket loans and pension plan.
• Answer questions from applicants and employees relative to company policies, benefits, hiring processes, references etc. refers more complex questions to the HR Business Partner.
• Provide accurate employee reports, including (but not limited to), sickness absence, holiday accruals, and years of experience.
• Assist in the coordination of probation and end of contract reviews.
• Ensure compliance with GDPR and other HR policies.
• Coordination of work experience programme.

Person specification:

• Ability to maintain confidentiality at all times
• Excellent administration skills and keen attention to detail
• Excellent presentation and communication skills, both verbal and written
• Strong organisational skills
• An excellent working knowledge of Microsoft Office products (Word, Excel and PowerPoint) and Adobe Suite (PDF)
• Ability to prioritise, work under pressure and to meet strict deadlines
• Good numeracy skills
• Ability to work independently on own initiative and also to contribute as part of a team
• Willingness and ability to be flexible
• Ability to get on well with a wide variety of people confidently and professionally

Why KPF? 

KPF’s mission is to elevate cities through impactful design, collaborating closely with the world’s most forward-thinking clients to create high performing, carefully crafted buildings that are unique to their physical, social, and environmental contexts. 

Company Culture: Collaborative, high-performance environment with a focus on innovation and excellence. 

Benefits: Comprehensive health insurance including medical and dental, pension scheme with generous company-matching contributions, enhanced paid family leave and other benefits.

KPF is an equal opportunity employer. You must have the Right to Work in the UK.

Applications submitted without a resume will not be considered.