HRIS Intern

Everforth ECS is seeking a HRIS Intern to work remotely.

The HRIS Intern will support the Human Resources team with day-to-day onboarding operations, background check processing, and new hire administration. This is a great opportunity for someone looking to build a foundation in HR operations and HR technology. You will play a meaningful role in creating a smooth and welcoming experience for new employees while gaining hands-on exposure to HR systems, processes, and data management.

Key Responsibilities:

New Hire Onboarding

• Assist with coordinating and processing new hire onboarding activities.
• Enter and maintain accurate new hire data within the HRIS system.
• Monitor onboarding task completion and follow up with new hires and hiring managers to ensure all required steps are finished on time.
• Help ensure new hire profiles are set up correctly in HR systems prior to the start date.

Background Check Processing

• Initiate and track pre-employment background checks through the designated vendor or platform.
• Monitor background check statuses and communicate updates to the HR team and hiring managers.
• Follow up on outstanding background checks and escalate any issues or delays to the appropriate team member.
• Maintain accurate and organized records related to background check status and completion.
• Ensure all background check processes are followed in accordance with company policy and compliance requirements.

Administration

• Prepare, send, and track new hire onboarding files for all incoming employees.
• Ensure new hire onboarding files include accurate and up-to-date documents, forms, and company information.
• Follow up with new hires on outstanding paperwork and ensure all documents are completed and collected.
• Maintain organized records of completed new hire documentation.
• Assist with updating onboarding materials as processes or policies change.

Special Projects & Operational Support

• Support special HR projects and operational initiatives as assigned.
• Assist with process documentation and identifying opportunities to improve onboarding workflows.
• Support company-wide HR reporting and workforce analytics by maintaining data accuracy, generating reports, and assisting with onboarding and compliance audit activities.
• Provide general administrative support to the Human Capital team as needed.

• Currently pursuing a Bachelor's degree in Human Resources or Business Administration.
• Basic understanding of HR processes, particularly onboarding or recruiting.
• Strong attention to detail and commitment to keeping accurate, organized records.
• Ability to handle sensitive and confidential employee information with discretion.
• Clear written and verbal communication skills.
• Comfortable sending professional follow-up communications to new hires and hiring managers.
• Proactive and responsive with a customer-service mindset.
• Ability to juggle multiple new hires and onboarding tasks at the same time.
• Strong organizational skills and ability to track multiple tasks and deadlines simultaneously.
• Self-motivated and able to work independently while knowing when to ask for help.
• Detail-oriented with a focus on accuracy and follow-through.
• Proficiency in Microsoft Office, especially Outlook, Excel, and Word.
• Comfortable learning new HR platforms and tools quickly.