Procurement Intern

Procurement Intern JD

Job Title:                            Procurement Intern
Job Family:                        Procurement
Reports to:                         Procurement Manager

Duration:                            Six (6) Months

About iColo: A Digital Realty Company

iColo: A Digital Realty Company designs, builds and operates state-of-the-art carrier-neutral data centers in Kenya and Mozambique to serve a broad spectrum of clients – telecom carriers, ISPs and peering points, IT and cloud providers, content providers, enterprise, and financial services customers. As part of Digital Realty’s Data Center platform, PlatformDIGITAL®, the company enables customers with a global connected data community of 300+ facilities in 50+ metros across 25+ countries on six continents. For more information, please visit www.icolo.io  or follow us on LinkedIn and X.

Purpose:

The Procurement Intern will support day-to-day procurement operations by assisting with procurement processes, systems and documentation to ensure efficient and compliant procurement operations.

Job Magnitude:
Latitude: Reports to the Procurement Manager. Works closely with other internal teams. External contacts include vendors and suppliers.

Level of Impact: This role will support the effective delivery of procurement operations through accurate procurement administration, timely vendor engagement and proper documentation.

Budget: No direct budget responsibility.

Duties and Responsibilities

1. Support the clean-up, validation and maintenance of procurement master data sheets.
2. Assist in the prequalification, requalification, onboarding, and maintenance of vendor records.
3. Create Purchase Requisitions (PRs) within the e-procurement system and ensure timely processing.
4. Coordinate Requests for Quotations (RFQs) and Requests for Proposals (RFPs) including supplier follow-up and response tracking.
5. Support quotation evaluations through price comparisons and basic commercial analysis.
6. Prepare and maintain procurement reports, trackers and procurement performance data.
7. Prepare Non-Disclosure Agreements (NDAs) and other procurement-related documentation.
8. Monitor and track Purchase Orders (POs) to support timely procurement and delivery of goods and services.
9. Maintain accurate procurement records and ensure proper filing of procurement documentation.
10. Support the implementation and continuous improvement of procurement processes, systems and documentation.
11. Perform any other duties assigned by the Procurement Manager.

Qualifications and Competencies

Hard Skills

• Bachelor's degree in Procurement and Supply Chain Management, Purchasing and Supplies Management, Logistics, Business Administration or a related field.
• Basic understanding of procurement principles, sourcing processes, supplier management and the supply chain and procurement lifecycle.
• Proficiency in Microsoft Office applications, particularly Microsoft Excel.
• Exposure to ERP or e-procurement systems is an added advantage.
• Membership or student membership with the Kenya Institute of Supplies Management (KISM) is an added advantage.

Soft Skills

• Strong attention to detail and a high level of accuracy in data management and documentation.
• Strong analytical and problem-solving skills with the ability to interpret procurement data and compare supplier quotations.
• Effective communication and interpersonal skills with the ability to build positive working relationships with internal stakeholders and suppliers.
• Strong planning, organisation and follow-up skills, with the ability to manage multiple priorities and meet deadlines.
• High levels of integrity, professionalism and confidentiality in handling procurement information.
• Adaptable, proactive and eager to learn within a dynamic and evolving procurement environment.
• Ability to work collaboratively within a team while demonstrating initiative and accountability.