Student Assistant Facility Management (m/f/d)

The Scope

Main Roles & Responsibilities

Administrative Support:

• Provide day-to-day administrative support to the Facility Management Team.
• Maintain facility records, filing systems, inventories, and documentation.
• Assist with processing invoices, preparing petty cash documentation, and supporting credit card reconciliations.

Office Operations and Workplace Support:

• Support office moves, workstation setups, and workspace adjustments.
• Monitor office, kitchen, and facility supplies and coordinate replenishment.
• Help ensure common areas, meeting rooms, and shared workspaces remain organized and functional.
• Help prepare packing of brand and merchandise items.

Meetings, Events and Hospitality:

• Support the organization of internal meetings, workshops, and events.
• Coordinate meeting room bookings, room setup, catering, and hospitality arrangements.

Onboarding and Employee Support:

• Support the preparation of workstations and office equipment for new employees.

Health, Safety and Sustainability:

• Support administrative HSE activities, documentation, and workplace safety initiatives.

• Support Facility-related Source-to-Pay (S2P) processes, including purchase requests, orders, invoice coordination, and process monitoring.
• Contribute to the continuous improvement of administrative and operational Facility Management processes.

Data Analysis and Reporting:

• Support data analysis, KPI reporting, and the preparation of management reports and presentations.
• Identify improvement opportunities through operational data analysis.

Continuous Improvement:

• Support the development of Workplace and Facility Management concepts, standards, and improvement initiatives.
• Conduct research and benchmark best practices to enhance workplace services.

Your profile

• You are enrolled at a university or university in Germany and will remain enrolled for at least one year in applied sciences, preferably in Business Administration, Hospitality Management, Facility Management, Human Resources, Event Management, or a related field.
• Willingness to learn facility management processes and workplace operations. Previous administrative or customer service experience is an advantage but not required
• Ability to work independently while collaborating effectively within a team, demonstrating strong organizational skills, a structured working style, and the ability to manage multiple tasks simultaneously. 
• Good understanding of data handling and basic data analysis, including confidentiality when handling sensitive information
• Fluency in English, with strong written and verbal communication and interpersonal skills.
• You have a good command of MS Office, especially MS Excel and Outlook combined with the ability to learn new software and internal systems quickly.

Why us?

• Gain practical experience in Facility Management, Workplace Operations, Procurement, and HSE within an international organization.
• Develop skills in process improvement, data analytics, project coordination, and digital workplace solutions.
• Benefit from cross-cultural collaboration and networking opportunities by being part of FSC global community of 400+ forest stewards.
• Benefit from work-life balance with our hybrid working structure.

The Fine Print

• Start date: As soon as possible. 
• Working hours: 20 hours per week (ideally across 3- 5 days per week). 
• Duration: 12 months
• Remuneration: 14€ gross per hour. 
• Location: FSC office Bonn, Germany (hybrid). 

• Please include in your CV the information about your start and estimated end date (month and year) of your enrolment at the current University.

• Please do not send any photos of yourself. 

About us