Operations Intern, Shows

POSITION SUMMARY 

The Pennsylvania Horticultural Society seeks an Operations Intern who will gain hands-on professional development and valuable experience in event planning for a thriving nonprofit organization. Interns will be challenged with a fast-paced, quick turnaround experience on a hard-working team. They will assist with planning and coordination of the 2027 PHS Philadelphia Flower Show. The successful candidates should have the ability to manage administrative and logistical support of the Shows and Events staff in a busy special events environment and must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision. They should be willing to work occasional evenings and weekends, have a love for special event management, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external customers.

This is a great opportunity for someone with a strong interest in event logistics and planning who wants to get a better understanding of what goes on behind the scenes at events. Interns will have the benefit of learning critical event organizing and planning skills from experienced staff. 

 
ESSENTIAL FUNCTIONS 

Reporting to the Associate Director of Exhibitions and Production, the Operations intern will assist in the behind-the-scenes operational side of the Flower Show. They will manage inventory for keys and radios, assist with the set-up and breakdown of special events within the Flower Show, and oversee wheelchair/scooter operations throughout the Show. They will also support preparation for the international judges, production meetings with external contractors, and budget planning. After the Show they will assist in post-Show financial reconciliations. This position requires a valid driver’s license. 

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

• Ability to multitask in a high stress environment.
• Passion for special event management and planning.
• Fantastic customer service ethic and high expectations for quality. 
• Ability to work well under pressure and meet deadlines.
• Excellent interpersonal skills, both in person and by phone, with high professionalism. 
• Excellent communication skills, including writing, proofreading skills, and speaking. 
• Possess strong organizational skills and attention to detail.
• Be a self-starter, able to take initiative on individual projects; ability to accomplish projects with little supervision.
• Proficient using the latest versions of Microsoft Word, Excel, Google Suite, and Microsoft Teams.
  
  

PHYSICAL REQUIREMENTS/WORKING CONDITIONS/STIPEND

• January 11, 2027 – April 23, 2027. Full time at 40 hours/week preferred. Increased hours during the build of the Flower Show as well as during actual show days of the Flower Show.
• Occasional workdays with long hours
• Occasional evenings and weekends
• Must be able to endure extended periods of walking and/or standing.
• Must be able to lift 20lbs
• Provided a stipend of $3,000 for the duration of their internship.
  
  

To learn more about us, visit www.phsonline.org or www.theflowershow.com

Please no telephone or walk-in inquires. EOE. Only those chosen for an interview will be contacted. 

EEO NOTICE: 

At PHS, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws.