Management Intern - Tempe Mayor's Office

Job Profile:

Administrative Support Assistant 2 Non-Exempt

Job Family:

Administrative Support

Time Type:

Part time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

High School Diploma and two-years (2) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Provides routine administrative support to a department or group of professionals in support of department goals.

Job Description:

Position Salary Range: $20.00 per hour
 

The Management Intern will work with the Mayor, Mayor’s Assistant, and Chief of Staff for the Tempe City Council to assist in administrative office work including constituent responses, writing letters and proclamations, and various projects for the Office.

DAYS AND SCHEDULE: Work location is primarily at Tempe City Hall; however, incumbent may be required to travel to events and meetings around the City of Tempe to perform work driving their own vehicle. This is a 20-hour per week position, and may include some nights and weekends, with flexible days and hours based on candidate and employer needs. This Internship program is a short term-position of a 12-month experience or less. An additional one-year extension may be offered contingent upon an annual review. Candidate is required to be enrolled in a Graduate Program during the duration of employment and continuation of employment will be based on the candidate’s enrollment in a Graduate Program.

Candidates selected to move forward in the recruitment process will be required to complete a writing assessment. Writing submissions will be evaluated based on tone, grammar, professionalism, engagement with the prompt, and overall writing quality.

Essential Duties:

• To actively support and uphold the City’s stated mission and values.

• Communicate regularly with Mayor’s Assistant and Chief of Staff on priorities, projects, and responsibilities.

• Assist in the writing and development of letters, memos, and proclamations.

• Manage meeting requests and event invitations and respond accordingly.

• Attend weekly Mayor’s Office and City Council Staff meetings.

• Compile research, maintain records, generate reports, and update contact lists.

• Work with various City Departments to meet mutual needs.
   

Desired Qualifications:

• Graduate Student in a closely related field of study.

• Seeking, or has obtained, a bachelor’s degree or equivalent qualification in Public Administration, Public Policy, Political Science, Business Administration, or degree related to the core functions of this position.

• Strong written communication skills.

• Excellent customer service and relationship management skills.

• Organizational skills, attention to detail, ability to tackle multiple projects at once, and meet deadlines.

• Preferred knowledge of computer programs for tracking, budgeting, and reporting, such as Microsoft Office.
   

Working Environment:

• Professionally represent department/program

• Sit or stand for prolonged periods of time

• Work collaboratively across various departments within the City as well as with diverse populations and groups

• Use computers effectively – including inputting, reviewing and retrieving information, extended periods of viewing screen and using mouse and keyboard.

• Contribute extensively to written communications, including drafting emails, reports, talking points, social media content, and other materials for internal and external audiences.

Department Statement:

Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, orientation programs for new freshman, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, University Housing, Health Services, Counseling Services, Disability Resources, the Memorial Union, TRIO programs, Sun Devil Fitness, Student Government, Student Media, Career Services, Access ASU and others.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$25720.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position.