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INTERNSHIP DETAILS

Bid-Office Intern (Contract)

CompanySybrin

LocationJohannesburg

Work ModeOn Site

PostedAugust 24, 2026

Internship Information

Core Responsibilities

The intern will provide administrative and coordination support to the Bid Office by assisting with the preparation, coordination, and submission of proposals. They will also maintain bid documentation, manage proposal schedules, and support the day-to-day administration of active opportunities.

Internship Type

intern

Company Size

306

Visa Sponsorship

Language

English

Working Hours

40 hours

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About The Company

Sybrin is a leading global provider of solutions for the financial services, insurance, and telecommunications industries. Everything we deliver is based on our specialist; first-hand knowledge of complex solutions complemented by 30+ years of industry experience. We focus on developing, implementing, and supporting end-to-end systems through the Sybrin Platform using low-code technology. We have provided solutions across Africa, Southeast Asia, Europe, and the Middle East, servicing these solutions from our strategically located international offices, giving our customers a competitive advantage. Sybrin remains united in our mission and focused on our commitment to customers. Our corporate governance is well-rounded and balanced through our breadth of global perspective and executive experience. In addition to system design, implementation, and integration, our service offering includes specialised custom software Our services include system design, implementation, and integration, including custom software development, hardware supply, digital advisory services, 24/7 support, and training. Our technology stacks, such as Hyperautomation, Payments and Clearing, Digital Onboarding, Identity Verification, and Fraud Risk Management, are tailored to your industry, region, and requirements. We have sold 800+ systems across a broad spectrum of industry verticals and our solutions are currently deployed in more than 20+ countries worldwide at 120+ customers. Visit www.sybrin.com to find out how we can automate your business processes.

About the Role

<div> About Sybrin:Sybrin is a leading IT software development company specialising in innovative solutions tailored to meet the evolving needs of businesses across various sectors. Our mission is to empower businesses with cutting edge technology solutions that drive efficiency, enhance customer experiences, and facilitate growth.At Sybrin we pride ourselves on delivering high quality products and secure solutions, thanks in part to the combination of the ISO 9001 for Quality Management System and ISO/IEC 27001 for Information Security Management System certifications, and our commitment to data protection, demonstrated by our implementation of ISO/IEC 27701 Privacy Information Management System. As an employee of Sybrin, you will be expected to familiarise yourself with the contents of the Integrated Management System, as well as undergo periodic training to better understand your unique role in the security, quality, and privacy ecosystem within Sybrin, and uphold the principles in Sybrin’s Integrated Management System. The Integrated Management System is a significant business enabler and, as such, ensuring our customers receive quality, secure service at every touchpoint within the organisation is critical.Role Overview:The purpose of this temporary internship role is to provide administrative and coordination support to the Bid Office by assisting with the preparation, coordination and submission of proposals, maintaining bid documentation and supporting the day to day administration of active opportunities. The intern will work under the supervision of the Bid Coordinator/Pre Sales Executive and assist with ensuring proposals are compliant, professionally presented and delivered on time.Role Details:Employment Type: Internship, 6 Month ContractReporting Line: Bid Coordinator/Pre-Sales ExecutiveKey Responsibilities:Proposal Coordination:<div>• Assist with the coordination and on time submission of proposals, RFIs, RFQs, RFPs and tender submissions.</div>• Maintain proposal schedules, action trackers and customer defined deadlines.• Coordinate proposal input from stakeholders and follow up on outstanding information and actions.• Consolidate proposal content into company templates and the required tender format.• Apply company branding, formatting and quality standards to proposal documents.• Proofread documents for grammar, spelling, accuracy and formatting consistency.• Prepare proposal documents and packs for internal review. Document Management:• Maintain proposal templates, reusable content and master document sets.• Update reusable proposal content where instructed and maintain document version control.• Maintain organised proposal folders and file completed proposals in the central repository.• Maintain a central repository of reference letters, case studies, compliance documentation, CVs and certifications.• Archive completed submissions and support document management best practices. Compliance Documentation:• Maintain the compliance document library and ensure that mandatory submission documents are available.• Monitor expiry dates for tax documents, the B BBEE certificate, ISO certificates, company registration documents, financial statements and the CSD Summary Report.• Request updated compliance documents from the relevant departments where required. Reporting:• Update the bid register and win and loss register.• Capture proposal statistics and maintain pipeline tracking spreadsheets.• Prepare weekly reporting information and status reports. Demonstration Support:• Assist with coordinating customer demonstrations and presentations.• Prepare presentation packs and ensure that attendees receive meeting details.• Record and distribute action items from demonstration meetings. Business Development Support:• Monitor tender portals and notify the Sales and Pre Sales teams of new opportunities.• Download tender documents and maintain the tender opportunity register.• Assist with clarification question tracking and opportunity administration.• Provide general administrative and coordination support to the Bid Office.Critical Technical and Behavioural Skills Required:• Good working knowledge of Microsoft Office, particularly Microsoft Word, Excel and PowerPoint, including basic Word formatting, styles and templates.• Familiarity with SharePoint, Microsoft Teams and document management principles.• Good organisational and administrative skills with strong attention to detail.• Excellent written and verbal communication skills, with strong proofreading and document formatting abilities.• Ability to manage multiple tasks and meet deadlines in a fast paced environment.• Ability to coordinate activities across multiple stakeholders and follow up on outstanding actions.• Strong problem solving skills and willingness to learn.• Professional and customer focused attitude, with a high level of accuracy and confidentiality.• Willingness to learn and uphold the principles of Sybrin’s Integrated Management System, including quality, information security and privacy requirements. </div>

Key Skills

Microsoft OfficeMicrosoft WordMicrosoft ExcelMicrosoft PowerPointSharePointMicrosoft TeamsDocument ManagementProposal CoordinationAdministrative SupportProofreadingAttention To DetailCommunication SkillsTime ManagementProblem SolvingData EntryCompliance Documentation