Events & Experiences Intern, Part-Time

Event Planning & Logistics Support

• Support end-to-end planning for investor conferences, executive-led initiatives, and internal firm events, including venue research, scheduling, and run-of-show development
• Build and maintain event timelines, checklists, and task trackers to keep planning on schedule
• Assist with venue and vendor research (catering, décor, A/V, entertainment) and help evaluate options against event requirements
• Assist with logistics coordination for select investors, executive, and employee events, including attendee communications, reservations, and event materials
• Maintain event management platforms for registration, RSVPs, and attendee tracking

On-Site Execution & Attendee Experience

• Support on-site setup and breakdown, including seating, signage, branded materials, and event equipment
• Staff registration and check-in, ensuring a seamless, white-glove welcome for investors, executives, and attendees
• Serve as an on-the-ground point of contact during events, troubleshooting issues in real time and escalating as needed
• Coordinate with venue staff, vendors, and internal teams to ensure smooth, detail-perfect execution
• Assist with gifting, hospitality touches, and personalization details that elevate the guest experience

Vendor & Budget Coordination

• Assist with vendor outreach, contract tracking, and confirmations across venders
• Assist with organizing event expenses, invoices and supporting documentation
• Maintain organized vendor and venue files to support institutional knowledge and future planning

Administrative Support

• Help produce event collateral, signage, and branded materials consistent with Harrison Street’s visual identity
• Assist with meeting coordination across stakeholder groups
• Maintain accurate records, contact lists, and shared event resources across Teams/SharePoint
• Support special projects and other duties as assigned by the Events & Experiences team
• Other duties as assigned.

• Currently pursuing or recently completed a bachelor’s degree in hospitality, Event Management, Marketing, Communications, or a related field
• Prior internship, part-time, or volunteer experience supporting events, hospitality, or client-facing programs preferred
• Highly organized with strong attention to detail and follow-through
• Excellent written and verbal communication skills; comfortable interacting with senior stakeholders and external attendees
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with AI or project management tools is a plus
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment
• Discretion and professionalism when handling confidential or high-visibility information
• Willingness to work occasional evenings or weekends and travel locally to support on-site events
• Thinks like a host, anticipates needs before being asked
• Calm under pressure and solutions-focused
• Detail-oriented while keeping sight of the bigger picture
• Proactive, resourceful, and eager to learn
• Genuine enthusiasm for creating memorable, high-quality experiences

This role provides meaningful, hands-on exposure to:

• Institutional investor relations and high-touch client experience design
• End-to-end corporate event production, from concept through post-event analysis
• Brand governance and visual identity management across live experiences
• Exposure to vendor negotiation management, event operations and project coordination best practices