Communications & Event Intern

MISSION

Intern will support the team in planning, promoting, and executing various educational and community events for the school. The intern will also actively contribute to creating promotional communication content, managing event coverage, and conducting competitive benchmarking within the international education sector.

RESPONSIBILITIES

A. Event Communication & Visual Content Creation

• Visual Design: Collaborate with academic and event teams to design posters, flyers, banners, and digital assets using graphic design tools (e.g., Canva, Adobe Suite).
  
• Editorial & Copywriting: Draft articles and press releases to promote school events, activities, and achievements.
  
• Event Coverage: Produce real-time, engaging content for the school’s website and social media platforms (photos, short-form video/reels, post-event stories).
  

B. Event Design & Planning Logistics

• Concept Development: Propose creative ideas and support the end-to-end organization of at least 20 events (e.g., concerts, conferences, career fairs, sports events, staff gatherings, and the annual Fête de l’école).
  
• Sponsorship & Partnerships: Identify, contact, and follow up with sponsors, financial partners, and guest speakers (with a strong focus on the Fête de l’école).
  
• Logistics Coordination:
  
• Reserve internal spaces, classrooms, and amphitheaters.
  
• Source caterers, define menus, and manage food/beverage logistics.
  
• Rent specific event furniture and technical equipment.
  
• Liaise with external vendors for sound, lighting, stage design, and decoration.
  
• Attendee Management: Set up ticketing and registration forms (Google Forms, Eventbrite), monitor RSVPs, and send out reminders or logistics guides.
  

C. On-Site Operations & D-Day Execution

• Cross-Department Coordination: Organize preparatory briefings with maintenance, catering, security, IT, and audiovisual teams.
  
• Signage & Setup: Design, print, and install event signage; assist with set design, registration desks, and equipment setup on D-Day.
  
• Vendor & Flow Management: Supervise vendor access and movement on-site in compliance with the school's safety, security, and entry pass protocols.
  

D. Asset Management, Benchmarking & Reporting

• Market Research: Conduct desk research on international education trends, competitor activities, and digital marketing best practices.
  
• Equipment & Asset Management: Maintain the inventory of event equipment, oversee storage/maintenance, and check availability prior to events.
  
• Post-Event Evaluation: Collect feedback, analyze key performance metrics, and write comprehensive post-event reports highlighting achievements and areas for improvement.
  

REQUIRED SKILLS, EXPERIENCE AND QUALIFICATION

• Education: Currently pursuing a Bachelor’s or Master’s degree in Communications, Event Management, Marketing, Public Relations, or a related field.
  
• Experience: Previous experience or internships in event planning, event coordination, communication, or marketing is an advantage but not mandatory.
  
• Technical Skills:
  
• Proficiency in design and video editing tools (Canva, CapCut, Adobe Premiere, Adobe Suite).
  
• Familiarity with collaborative workspace and project management tools (Google Workspace, Asana, or similar).
  
• Strong familiarity with social media management and digital communication channels.
  
• Basic photography and videography skills (a strong plus).
  
• Soft Skills:
  
• Proactivity & Creativity: Autonomous, curious, and eager to propose new ideas.
  
• Rigor & Organization: High attention to detail, strong time-management skills, and ability to handle tight deadlines.
  
• Hands-on, Flexible & Energetic: Dynamic personality comfortable with physical, on-site event execution and flexible with schedule adaptations during event peaks.
  

WORKING CONDITIONS

• Contract Type: Full-Time Internship
  
• Duration: 6 months, with an expected end date in late December or early January.
  
• Work Hours: 42 hours per week
  
• Remuneration: SGD 700 - 1,200 per month
  
• Leaves Entitlement: 1.5 days per month, applicable from the fourth month of the internship.
  
• Language Skills: Native or fluent French (mandatory); strong professional command of written and spoken English (mandatory).
  
• Work Pass Eligibility: Singapore Citizens and Permanent Residents are welcome to apply. Foreign candidates must ensure they are eligible to work in Singapore under the relevant work pass requirements. Candidates may check their eligibility for the Work Holiday Pass under the Ministry of Manpower (MOM). Please note that eligibility for a Work Holiday Pass is subject to MOM's criteria and approval.
  

LINE MANAGER

• Direct Supervisor: MarCom Manager, or any other person designated by the School.
  

WORKING RELATIONSHIPS

• Internal Relationships: Works closely with the Communication & Marketing team, teachers, school staff, and relevant departments to plan, coordinate, and execute school events and related communication activities.
  
• External Relationships: Liaises with event suppliers, partners, and service providers to coordinate event logistics, sponsorships, and on-site arrangements.