Interns-Facilities & Infrastructure Projects Management

Job Description

Department: Facilities & Infrastructure Projects Management

Duration: Minimum 4 months

Location: Sepang, Selangor- Malaysia

Available Positions: 2

About the Role

Asia Digital Engineering (ADE) is looking for a motivated, organized and hands-on Interns – Facilities & Infrastructure Projects Management to support the team in managing workplace facilities, infrastructure projects, soft services and employee engagement activities across ADE sites.

This internship provides practical exposure to facilities management, project coordination, vendor management, workplace operations and company events within a fast-paced aviation and MRO environment.

Key Responsibilities

Facilities & Workplace Management

• Assist with the day-to-day coordination and management of workplace facilities and services.
• Manage stationery orders, inventory and distribution to departments and Allstars.
• Conduct regular cleanliness and housekeeping inspections across office and facility areas.
• Coordinate with vendors and service providers for cleaning, pest control, water dispensers, coffee machines and other workplace services.
• Monitor vendor performance and follow up on service issues, maintenance requirements and corrective actions.
• Assist in ensuring facilities are maintained in a clean, safe and comfortable condition.
• Support the team in coordinating workplace improvements and facilities-related initiatives.

Infrastructure & Project Management

• Assist in coordinating ongoing facilities and infrastructure projects.
• Support project planning, scheduling, progress tracking and follow-ups with internal stakeholders, contractors and vendors.
• Participate in site inspections and monitor project works and rectification activities.
• Assist with preparing project documentation, reports, presentations and progress updates.
• Maintain project records, work orders, quotations, permits and other relevant documentation.
• Track project timelines, outstanding actions and deliverables.

Vendor & Contract Coordination

• Liaise with facilities service providers and vendors on day-to-day operational matters.
• Assist in monitoring vendor performance against agreed service standards.
• Follow up on service requests, complaints and corrective actions.
• Assist with maintaining vendor records and relevant documentation.

Employee Engagement & Events

• Assist in planning and coordinating company events, employee engagement activities and fun activities for Allstars.
• Support event logistics including venue setup, vendors, materials, registration and on-site coordination.
• Work with internal teams and external vendors to ensure activities run smoothly.
• Contribute creative ideas for employee engagement and workplace initiatives.

Administration & Reporting

• Assist with data collection, reporting and preparation of presentations.
• Maintain proper records and documentation for facilities, projects and vendor activities.
• Attend meetings and prepare minutes or action items where required.
• Undertake other tasks and projects assigned by the Facilities & Infrastructure Projects Management team.

Requirements

• Currently pursuing a Diploma or Bachelor’s Degree in Office / Facilities Management, Project Management, Construction Management, Business Administration or a related field.
• Minimum internship duration of 4 months.
• Good organizational and coordination skills.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office, particularly Excel and PowerPoint.
• Able to work independently as well as part of a team.
• Comfortable with both office-based and site-based work.
• Proactive, responsible and willing to learn.
• Good command of English, both written and spoken.

What You Will Gain

• Hands-on experience in facilities and infrastructure project management within the aviation MRO industry.
• Exposure to facilities operations, workplace services and vendor management.
• Practical experience in coordinating infrastructure and improvement projects.
• Experience working with contractors, vendors and multiple internal stakeholders.
• Exposure to employee engagement and company event management.
• Opportunity to develop project coordination, communication, problem-solving and organizational skills.
• A dynamic learning environment within a fast-growing aviation engineering company.