INTERNSHIP DETAILS

HR - Industrial Relations Intern

CompanyNinja Van
LocationSubang Jaya
Work ModeOn Site
PostedNovember 3, 2026
Internship Information
Core Responsibilities
The intern will support the Industrial Relations team by managing documentation, maintaining employee records, and assisting with disciplinary processes. They will also provide administrative support, coordinate training sessions, and conduct research on employment legislation.
Internship Type
internship
Company Size
3067
Visa Sponsorship
No
Language
English
Working Hours
40 hours
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About The Company
Ninja Xpress is a leading last-mile delivery service company in Indonesia. Since 2015, Ninja Xpress has been delivering success for local SMEs by organising various programs that are ready to support the quick and strategic development of SMEs. Ninja Xpress provides flexible service options and an easy-to-use system that enables real-time package tracking. These options are supported by professional and dedicated customer service. As a form of Ninja Xpress’s commitment to care for our loyal SMEs, we also have various Ninja Rewards programs such as Point Rewards, Creative Hub, Prima Benefit, Aksilerasi, and Capital Loans, to help our local SMEs with their businesses.
About the Role

We are seeking a proactive and motivated Industrial Relations Intern to support the IR teamin managing employee relations matters, documentation, administrative coordination, and training activities.

 

The intern will gain practical exposure to Industrial Relations practices, Malaysian employment legislation, disciplinary processes, and employee engagement initiatives. 

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Key Responsibilities

Industrial Relations Support.

 
  Assist in the preparation of IR-related documentation, including:
 
  • Show Cause Letters 
  • Warning Letters 
  • Investigation-related documents 
  • Meeting minutes and correspondence
 
 Support the IR team in maintaining proper documentation and employee records.
 Assist in compiling information and preparing reports related to employee relations matters.
 Conduct basic research on employment-related legislation, regulations, and best practices when required. 
 

Administrative Support

 
 Provide administrative assistance to the IR team on day-to-day operations.
 Maintain organized filing systems (both physical and electronic).
 Assist in data entry, tracking, and record management.
 Prepare spreadsheets, summaries, and reports using Microsoft Excel.
 

Training & Event Coordination

 
 Assist in organizing IR-related training sessions, workshops, and awareness programs.
 Ensure all administrative and operational requirements are prepared before training sessions.
 

General Support

 
 Liaise professionally with employees and internal stakeholders when required.
 Escalate uncertainties or complex matters to the IR team for guidance and approval.
 Perform other duties and special assignments as assigned by the supervisor. 


Requirements

Education

 
 Currently pursuing a Bachelor's Degree in:
 
  • Law (Preferred) 
  • Human Resource Management 
  • Industrial Relations 
  • Business Administration 
  • Or other related disciplines 
 

Skills & Competencies

 
 Basic understanding of Employment Law and Industrial Relations principles is an added advantage.
 Strong verbal and written communication skills in English and Bahasa Malaysia.
 Proficient in Microsoft Office applications, particularly:
 
  • Microsoft Excel 
  • Microsoft Word 
  • Microsoft PowerPoint 
 Good analytical and organizational skills.
 Detail-oriented with strong administrative capabilities.
 Ability to manage confidential information with professionalism.
 Able to work independently while seeking guidance when necessary.
  Positive attitude and willingness to learn.


Preferred Attributes

We are looking for candidates who are:

 
 Genuinely interested in Industrial Relations and Employment Law.
 Eager to learn and take initiative.
 Responsible, dependable, and proactive.
 Able to communicate confidently and professionally with people at different levels.
 Strong in time management and able to meet deadlines.
 Possess good attendance and punctuality records.
 Fast learner with a strong sense of accountability.
 Not afraid to ask questions and seek clarification when required. 
 

What You Will Gain

 
 Practical exposure to Industrial Relations and Employment Law matters.
 Experience in handling disciplinary and employee relations documentation.
 Opportunity to participate in workplace investigations, training coordination, and HR projects.
 Hands-on experience in data management, reporting, and administrative processes within a corporate environment. 


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The ideal candidate should possess a strong interest in Employment Law, Industrial Relations, and Human Resource practices, with a willingness to learn and contribute in a fast-paced environment.

Key Skills
Industrial RelationsEmployment LawDocumentationAdministrative SupportMicrosoft ExcelMicrosoft WordMicrosoft PowerPointData EntryRecord ManagementCommunicationAnalytical SkillsOrganizational SkillsTime ManagementAttention To DetailResearchEvent Coordination
Categories
Human ResourcesAdministrativeLegal