HR Intern

Description

Company: Soyventis North America LLC
Location: Morristown, New Jersey
Employment Type: Temporary (3–6 Months), with Possibility of Extension
Work Arrangement: On-site

Position Summary

Soyventis North America LLC is seeking a motivated, organized, and detail-oriented HR Intern to provide administrative and operational support to the Human Resources function. This role will support HR activities across the United States, EMEA, Asia, and LATAM, with exposure to global recruitment coordination, employee onboarding, HR administration, employee engagement, and HR operations.

The ideal candidate should have strong organizational and communication skills, the ability to manage multiple priorities, and an interest in developing a career in Human Resources. This position offers an opportunity to gain hands-on experience supporting a growing international organization.

Key Responsibilities

1. Global Recruitment Coordination

• Coordinate recruitment activities across the U.S., EMEA, Asia, and LATAM.
• Assist with scheduling interviews, coordinating with candidates, recruiters, and hiring managers.
• Maintain recruitment trackers and provide regular updates on open positions and candidate progress.
• Support job postings, resume coordination, and interview scheduling.

2. HR Administration & Employee Documentation

• Prepare employment offer letters, employment verification letters, and other employee-related correspondence.
• Maintain and organize employee records and HR documentation.
• Assist with onboarding paperwork and ensure completion of required employment documentation.
• Provide general administrative support to the HR function.

3. Global Employee Tracking & Attendance Administration

• Maintain and update PTO and leave trackers for global employees.
• Track work-from-home (WFH) arrangements and employee schedules across all locations.
• Ensure employee records and tracking documents are accurate and up to date.
• Follow up with employees and managers regarding missing or pending information.

4. Employee Onboarding & HR Operations

• Coordinate onboarding activities for new hires, including documentation, orientation, and required setup.
• Coordinate with IT vendors for new employee computer and equipment setup.
• Assist with laptop arrangements, system access, and other IT-related onboarding requirements.
• Support SAP license tracking, user setup coordination, and related administrative activities.

5. Benefits & HR Programs

• Assist with annual open enrollment activities, including employee communications, documentation, and follow-ups.
• Support employee surveys and assist with compiling and organizing survey results.
• Assist with other HR initiatives, employee communications, and HR projects as needed.

6. Employee Engagement & Events

• Assist in organizing annual company events, holiday parties, and employee celebrations.
• Coordinate employee team-building activities and engagement initiatives.
• Support event planning, vendor coordination, logistics, and employee communications.

Qualifications & Skills

• Currently pursuing or recently completed a Bachelor's degree in Human Resources, Business Administration, Management, or a related field.
• Prior internship or administrative experience is a plus but not required.
• Strong organizational, coordination, and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to handle confidential employee information with discretion and professionalism.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Willingness to learn and work in a fast-paced, growing, and international business environment.
• Ability to work independently while collaborating with employees and stakeholders across different regions and time zones.