S/L Alumni Engagement and Events Intern

Position Title: Alumni Engagement and Events Intern (Level IV)
Department: Institutional Advancement
Reports to: Manager of Advancement Events (Tiffanie Perotti)
Location: Alumni House, Westminster University
Hourly Wage: $14.50
Employment Type: 15–20 hours/week, Non-benefited Student Employment
FLSA Status: Non-Exempt
GL Code: 10-44404

Position Summary

The Alumni and Student Engagement Intern is a key member of the Alumni Relations team, helping to bridge the gap between current students and Westminster alumni. The Alumni & Student Engagement Intern works collaboratively with the Manager of Advancement events and Alumni Relations team to maintain organization and cultivate a positive experience for guests of the Kim T. Adamson Alumni House and Alumni Relations events. 

This position will help the student develop core competencies to prepare them for success in the workplace. The intern will have the opportunity to develop their organizational, critical thinking, teamwork, equity & inclusion, time and project management, and communication skills.

Primary Responsibilities & Tasks

• Intern will execute daily and weekly front desk administrative tasks and checklists.
• Intern will be responsible for the maintenance and ordering of office supply inventory.
• Intern will drive external communications operations (sending emails, postcards, intra-campus mail).
• Intern will have general office management responsibilities assigned.
• Intern will serve as event support staff at Advancement events. This will include, but not limited to, Westminster Weekend, Westmixer, Commencement Brunch and Alumni Awards.
• Intern will support the Manager of Advancement Events with operations-based tasks.
• Intern will support event planning meetings by attending and documenting. 
• Intern will be responsible for maintenance and organization upkeep of event materials and spaces. 

Learning Outcomes

Students in this role will:

• Build leadership, communication, and project management skills
• Strengthen event planning and logistical coordination abilities
• Learn to collaborate with diverse campus and alumni stakeholders
• Gain firsthand experience supporting a strategic alumni engagement program
• Gain insight into budgeting processes and management.

The ideal candidate will be a supportive team player with strong interpersonal and communication skills, keen attention to detail, an aptitude for managing multiple simultaneous projects and deadlines, and a strong ability to pivot. Demonstrated experience with two or more of the following and must be available to work 15-20 hours a week:  

• Hospitality mindset; focused on creating an experience that elevates. 
• Experience assisting with event production.  
• Asset or resource management (inventory). 
• Fluency with Microsoft Office and Google products. 
• Data analytics familiarity. 
• Operations support.